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Institutional Research (IR) Administrator

Apply now Job no: 500945
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Official Title: Institutional Policy Analyst II
Business Title: Institutional Research (IR) Administrator
Employment Class: Non-Instructional Academic staff
FTE: 1.0
Compensation: $65,000 - $82,500
FLSA Status: Exempt
Terms of Employment: Annual Fixed Term Renewable
Position Summary:

Leads institutional and student data collection, research and analysis using a variety of student information systems and institutional platforms; Maintains a variety of data repositories, dashboards, websites, and fact books; Prepares and submits both internal and mandatory state and federal data reports, surveys, summaries and insights; Maintains University compliance with division, state and federal policies, procedures, and regulations; and supports University planning, collaboration, and decision-making during accreditation, strategic planning, program review or other processes that require data insights.

This is a full-time (1.0 FTE), fixed term renewable appointment reporting to the Assistant Chancellor for Institutional Effectiveness. In this position, hybrid or remote work assignment may be possible; travel for training or meetings may occasionally be required.   Compensation is commensurate with experience and qualifications with an anticipated salary of $65,000 - $82,500, plus an excellent benefits package. UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.


Data Collection and Analysis: 

  • Research, collect, analyze, and model institutional data according to established policies, procedures and regulations. 

  • Serve as campus liaison and primary contact for institutional reporting and compliance, external surveys, and institutional statistics and data. 

  • Lead institutional benchmarking efforts including annual data collection from units for the University Benchmark Project (UBP). 

  • Prepare and disseminate data in response to incoming requests from University stakeholders, working units, and leadership following institutional policy and procedure for data governance. 

  • Serve as a primary contact for enrollment predictions and modeling. 

  • Collect and analyze data from the Student Information System (Peoplesoft, Workday, HelioCampus Student Lifecycle Solution, or equivalent) for recruitment/enrollment forecasting, and assessment of student demographics. 

  • Prepare Tableau queries to accurately capture and represent data analytics used for institutional decision-making. 

  • Develop and maintain a repository (‘data lake’) and/or data dashboards to help inform University stakeholders and leaders and to align with strategic objectives. 

Research and Reporting: 

  • Prepare and disseminate statistical reports, summaries, surveys and presentations to communicate data trends, insights and recommendations to stakeholders and leadership. 

  • Monitor, track and complete required Central Data Request (CDR) or similar reports prior to annual, term, or monthly deadlines. 

  • Prepare and submit CDR reports, mandatory athletic, district, state and federal reports, and ranking surveys as required by regulations. 

  • Serve as campus liaison for CDR reports and submissions to the Multiple Applications and Admissions Database (MAAD) at Universities of Wisconsin System and the National Postsecondary Student Aid Survey (NPSAS). 

  • Prepare, review and submit guidebooks, rankings and surveys following institutional policy and procedure. 

  • Conduct research and prepare data on institutional benchmarking, trends, and best practices in higher education. 

  • Collaborate with internal and external stakeholders to identify and develop appropriate research objectives, methodologies and needs to support institutional decision-making. 

Data Integrity and Compliance:  

  • Maintain a current working knowledge of industry standards, regulatory changes, best practices, and emerging trends related to data management and analysis. 

  • Establish guidelines and procedures to ensure adequacy, quality, and reliability of data sources. 

  • Ensure information systems and databases manage, store, and retrieve institutional data according to established policies, procedures, and reporting regulations. 

  • Ensure compliance with regulations and reporting requirements for data integrity and accuracy. 

  • Provide support to campus Data Governance advisory committee including meetings, planning, and data requests. 

University Planning, Collaboration and Decision Support: 

  • Collaborate with cross-functional teams to support strategic planning, institutional decision-making and program evaluation. 

  • Support Customer Relationship Management (CRM) for Navigate and Salesforce. 

  • Support the institutional accreditation process and other specialized or program accreditation needs. 

  • Develop and maintain effective working relationships with external partners to gather and exchange relevant research data. 

  • Support cross-functional project teams in the management of projects involving institutional research and data.   

  • Provide analysis and consultation on a variety of administrative matters. 

  • Apply subject matter knowledge to support institutional decisions and policymaking. 

  • Use research findings and data analysis to help develop institutional goals, objectives and performance indicators. 

  • Support strategic planning efforts of the Institutional Effectiveness office and university leadership. 


  • Administer website, University Fact Book, database systems, data queries, dashboards, and statistical and survey tools according to established policy and procedure.  

  • Serve as the main resource for institutional data inquiries. 

  • Monitor and track incoming requests from the Data Request Form. 

  • Strategize and prioritize surveys including internal, external and purchased surveys. 

  • Participate in and support Academic Program Review. 

  • Deliver measurable outcomes as a divisional leader in Institutional Effectiveness. 

  • Work on topics that are increasingly complex and on matters that have significant impact to institutional operations. 

  • Demonstrated commitment to diversity, equity and inclusion; 

  • Master’s degree in relevant field (statistics, data sciences, policy analysis, business management, or related);

  • Minimum three (3) years of demonstrated experience in institutional research, data analysis and assimilation, data modeling, or related;  

  • Demonstrated experience and knowledge in statistical analysis software and data visualization tools 

  • Demonstrated experience preparing and interpreting complex data sets or formulating insights  

  • Demonstrated knowledge and experience with various research and data analysis techniques and methodologies; 

  • Excellent communication skills (written, oral, presentations) 

  • Evidence of strong commitment to data accuracy and integrity 

  • Five (5) years progressively responsible experience in institutional research, data analysis and assimilation, data modeling, or similar; 
  • Experience with institutional decision-making, strategic planning, institutional accreditation, or resource planning; 

  • Experience in a leadership or supervisor role; 

  • Experience preparing analytical reports for executive leader consideration; 

  • Experience working at an institution of higher education; 

  • Capacity for collaboration across departmental lines; 

  • Evidence of exemplary customer service and relationship-building skills; 

  • Outstanding and proven ability to organize and follow through on projects 

To Apply:

Applicants must submit the following documents using the online application: Cover letter, resume, and contact information for three professional references. 

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by the end of the day on Sunday, January 28, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or