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Human Resource Assistant

Apply now Job no: 501224
Work type: Full-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: Human Resources Office Manager 
Official Title: Human Resources Assistant
Employment Class: University Staff
FTE: 1.0
Compensation: $19.28 - $21.44
FLSA Status: Nonexempt
Terms of Employment: Continuous 
Position Summary:

Performs routine human resources activities and provides general administrative support in more than one functional area such as recruitment, classification, payroll and benefits for a work unit. Serves as a resource contact disseminating information on rules, regulations, procedures, and statutes.

This position will be required to work on campus during the normal business hours of 7:45am – 4:30pm. UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

  • Interprets, applies, and disseminates routine recruitment and staffing policies, procedures, and options to leadership and employees; recommends best strategies according to established objectives and goals
  • Assists with recruitment, personnel resource allocation, and maintenance of employee records according to established policies and procedures
  • Prepares and organizes routine administrative communications, resources, and reports and maintains office equipment and supplies, under close supervision
  • Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities
  • Manages overall human resource office daily operations including student office workers and maintains the AVC of HR’s calendar and assists with routine administrative support.   
  • Oversee university student employment administration and coordination 
  • Must demonstrate a high level of organizational skills, confidentiality, and integrity 
  • A strong positive customer service focus 
  • Considerable knowledge of modern office practices, procedures, and equipment 
  • Ability to maintain office records and to prepare accurate reports 
  • Ability to work as a team with tact and diplomacy, as well as independently 
  • Strong written and verbal communication skills 
  • Flexibility, multi-tasking, excellent judgment, attention to detail and follow-through are required 
  • Intermediate skills in Microsoft Office Suite (MS Outlook/Calendar, Word, Excel) 
  • Commitment to diversity, equity, and inclusion
  • Bachelor’s degree in Human Resources or related field 
  • Previous work experience with HRIS or similar software systems 
  • Experience in providing administrative assistance and/or managing an office setting 
To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, and contact information for three references 

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by July 14, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or