Select Page

Careers at UWO

Job Alerts

Pre-Award Sponsored Programs, Grants & Contracts Manager

Apply now Job no: 500220
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Official Title: Pre-Award Sponsored Programs, Grants & Contracts Manager
Business Title: Grants & Contracts Manager (Pre-Award)
Employment Class: Non-Instructional Academic Staff
FTE: 1.0
Compensation: $51,700 - $73,248
FLSA Status: Exempt
Terms of Employment: 12-month, Annual, Fixed Term-Renewable
Position Summary:

The Office of Sponsored Programs (OSP) provides assistance to faculty and research staff for their Pre-Award, Award and Research Compliance needs.  The Pre-Award Grants Manager will work on behalf of OSP to ensure extramural grant proposals are submitted in compliance with sponsor and UWO policies, assist faculty with funding searches, develop budgets and various proposal components, and provide training and outreach.  Award phase functions include those necessary to establish new grant awards at UW Oshkosh and to ensure a seamless workflow from Pre-Award to Post-Award.  This position also reviews contracts and agreements to ensure alignment with federal regulations and institutional policies and is directly responsible for developing new processes, procedures, and policies for optimal functioning of the unit. OSP is under the umbrella of the Provost’s Office, Non-Instructional Academic Affairs. Flexibility will be considered for remote and/or hybrid work schedules.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Pre- Award Management (50%)

  • Perform funding searches upon faculty request and share incoming opportunities with faculty/staff
  • Develop Pivot-RP functionality including creating curated searches and funding newsletters
  • Create tools, templates and guidance for faculty/staff during proposal development phase
  • Assist PIs with budget preparation and ensuring compliance with sponsor and UW Oshkosh policies
  • Review and process complex extramural grant proposals according to established policies/procedures
  • Route extramural grant proposals for internal review and approvals prior to submission to sponsor
  • Submit proposal through various submission platforms (,, or similar)
  • Track all proposals, agreements, awards and denials in the OSP tracking system; coordinate with Grants Accountant to ensure accuracy and consistency of recordkeeping
  • Solicit feedback from sponsors on declined proposals to ensure continuous quality improvement
  • Attend meetings and/or webinars with funding agencies to keep up-to-date on regulations and funding priorities 

 Award Phase Functions (25%)

  • Review, interpret, and negotiate complex extramural award documents and agreements according to established policies and procedures
  • Prepare, issue and monitor sub-awards and sub-contracts
  • Host award startup meetings for newly funded PIs to review award terms and policies
  • Assist with Financial Conflict of Interest (FCOI) and Responsible Conduct of Research (RCR) requirements and adherence to federal regulations
  • Serve as liaison between funded project teams and sponsoring agency
  • Oversee subrecipient monitoring efforts during grant performance period and report under FSRS

Contract and Agreement Development (10%)

  • Work with UW Oshkosh grantees to develop appropriate agreements and contracts for subrecipients and subcontractors
  • Review new contracts from prime entities to ensure alignment with federal regulations and institutional policies
  • Work with outside entities and collaborators to ensure contracts and agreements meet the needs and requirements of UW Oshkosh
  • Ensure appropriate review and circulation of contracts and agreements to correct internal offices and final submission to external entities
  • Develop and maintain relationships with local, state and federal funding agencies.
  • Take an entrepreneurial approach to researching foundation and corporate grant makers to identify prospects and to assist in developing proposal strategies.
  • Produce contract tracking reports from database for strategic planning and budget management purposes

Other Duties (15%) 

  • Develop new policies and procedures that align with unit needs and serve as guidance materials for the campus community 
  • Participate in audits conducted by UW System or Legislative Audit Bureau (LAB) or other entities; provide requested data or information necessary for the proper conduct of such audits 
  • Maintain familiarity with Research Compliance areas and provide assistance to Compliance staff for IACUC, IRB, IBC, FCOI or RCR needs 
  • Work with University Marketing and Communications to promote and highlight high impact successes in external funding 
  • Write institutional and office publications regarding grant-related activities as needed, including overseeing and assisting in completion of a regular office newsletter 
  • Conduct miscellaneous post-award/financial activities as requested by the Grants Accountant
  • Provide data analytics reports for Finance & Administration, and other requestors, as needed
  • Other duties as needed 
  • Bachelor’s Degree and two (2) years of experience in research/grants administration
  • Broad knowledge of pertinent federal regulatory documents (2 CFR 200, Federal Acquisition Regulations, etc) and agency-specific program guidelines (NSF, NIH, U.S. Department of Education, etc).
  • Documented proficiency in Microsoft Office Suite including Outlook 365, Word, Excel, Forms, OneDrive, Sharepoint, or similar collaborative file-sharing software
  • Demonstrated ability to work independently and complete tasks with minimal supervision
  • Strong attention to detail and demonstrated ability to manage multiple tasks under tight deadlines
  • Demonstrated ability to collaborate effectively and efficiently with a variety of collaborators/partners
  • Excellent communication skills, both verbal and written
  • Demonstrated commitment to diversity, equity, and inclusion
  • Master’s Degree in a related field
  • Three (3) or more years pre-award administration experience in a university setting
  • Grant Certification status (CRA, CPRA, SRA Level-Up) or Compliance Certification status (CIP, CPIA, RBP)
To Apply:

Applicants must submit the following documents using the online application: resume, cover letter, and contact information for 3 professional references.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by the end of the day on July 31, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


Advertised: Central Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Work type



Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us

Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or