General: Assist chair with day-to-day and reporting matters, create yearly load reports of all faculty and academic staff, serve as main point of contact for any visitors to the department, answer any questions and direct to appropriate resource, enroll/drop students from classes, run department-related errands, organize agenda/announcements for department meetings, take minutes for department meetings, prepare committee voting forms and scheduling grids.
Reimbursement: Process all non-UW employees travel reimbursement.
Management: Create student employee schedule, hire and input new hires in HRS system, serve as Employee Unit Coordinator (EUC), as needed, and prepare and process required documentation for student appointments and payroll, manage student employees.
Faculty Hiring: Track and organize all incoming TTR files, and arrange schedules/rooms/lodging for candidates.
Academic Staff Contracts: Track and organize all rehire information for Academic staff in HRS system.
Event Planning: Help coordinate the fall convocation and spring banquet, secure rooms, order food for the banquet, work with vendors to order food and set up for banquet; assist with department workshop and guest-speaker planning. Book Order: Work with the Bookstore to make sure book orders are turned in in a timely manner.
Syllabus/Office Hours: Make sure everyone turns in their syllabuses and office hours the beginning of the semester.
Enrollment: Assemble weekly enrollment reports for the chair to monitor low-enrolled classes.
Technology: Update and create department website content for each semester. Service copier/printers and help staff and faculty with technology issues.
Course Building: This includes determining what classes to schedule at which times of the day (coordinating over 30 individual schedules), building the classes in PeopleSoft, working with Room Scheduling to find appropriate rooms, keeping the schedule/PeopleSoft/faculty & staff/Room Scheduling up to date with schedule changes.
Budget: Order department’s supplies, manage department supply expense and departmental sponsorships, monitor department and student salary budget throughout the year.
Assign advisors for majors, place and remove holds on student accounts, update the handbook for majors annually.
Other duties as assigned by the supervisor and/or COLS Dean's Office. May include providing administrative assistance to other COLS academic departments as needed due to vacancies or leave.