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International Financial Specialist

Apply now Job no: 497740
Work type: Full-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: International Financial Specialist
Official Title: Financial Specialist Advanced
Employment Class: University Staff
FTE: 1.0
Compensation: $21.50 - $23.95
FLSA Status: non-exempt
Terms of Employment: Annual, Continuous
Position Summary: Designs, develops, implements, operates and maintains OIE’s cost control systems. Manages 80-100 jobs of varying complexity in multiple currencies while working with numerous internal, domestic and international partners annually. Provides financial leadership to ensure the lowest acceptable level of risk. Reports to the OIE Director and must develop and maintain a high degree of familiarity with Office of International Education policies and procedures, professional best practice, study abroad/away financial risk management, and UW System and DOA travel and high-dollar procurement policies in order to perform these responsibilities.

Standard work hours are Monday through Friday from 7:45 am to 4:30 pm. Infrequent evening and weekend hours are required.
Responsibilities

70% Manage OIE financial accounts, including General Purpose Revenue (GPR), Program Revenue (cost recovery), study abroad/away program accounts, student exchange accounts, insurance accounts, customized inbound program accounts, Intensive English Program accounts, S&E, Foundation, general accounts, etc.

•Develop job cost projections in multiple currencies.

•Direct target costing.

•Trace costs back to underlying activities.

•Maintain standard cost data.

•Set cost reduction goals.

•Complete margin analyses.

•Report on break-even points by program or activity.

•Investigate and document periodic variances and their causes, focusing in particular on spending variances; provide recommendations for improvement.

•Research and monitor costs associated with job elements; monitor cost trends; implement and manage processes designed to ensure timely updates to cost projections.

•Integrate currency exchange forecasts into budget modeling.

•Manage Value Added Tax recovery, when applicable.

 

15% Manage overall financial health of the OIE

•Participate in operational planning as it relates to the job costing function.  Drive operating budget planning, including budget modeling, development and implementation to support OIE goals and initiatives.

•Construct, implement, improve, enhance and manage data accumulation systems to ensure compliance with cost management requirements;

•Develop reports to provide cost information to decision-makers.

•Identify and recommend cost-saving measures

•Identify and analyze managerial constraints; provide recommendations for improvements to procedures, workflow, internal controls and costing systems usage.

•Create annual budget.

•Review financial standards in use in the international education field, inspect current practices within and outside of the UW and make recommendations for improvements as appropriate.

•Develop and assist with systems and procedures for staff associated with cost control.

•Assist with market analysis (international student recruitment; study and intern abroad destinations and programming).

•Serve as financial liaison to the Financial Aid Office, Student Accounts, Financial Services, the Bursar, Risk Managers and Veterans Affairs.

•Document position responsibilities through a position resource guide and position annual events timeline.

 

10% General Accounting Activities

•Perform general accounting activities, including General Ledger, Account Reconciliations, Accounts Payable, and Accounts Receivable.

•Calculate and process internal UWO accounting forms, including Direct Pay, Travel Advance, Cash Advance, Travel Expense, Purchase Requisitions, Transaction Transfer Request, Personnel Forms, Appointment Forms, Journal Uploads, Deposits and Purchasing Card reallocations.

•Record, monitor, manage and communicate Accounts Payable and Accounts Receivable deadlines.

•Prepare and send out invoices.

•Track and manage expenditures, revenues (including tuition revenue), credits, and salary payments.

•Reconcile accounts against the UW financial system (WISDM).

•Request new accounts and close old accounts following UWO Financial Services procedure.

•Archive financial documents related to jobs and general accounts according to state-approved OIE document retention policies.

•Coordinate the year-end process, including cut off processes and rollovers

 

5% Communication & Training

•Deliver financial management instruction during program leader pre-departure orientation, study abroad pre-departure orientation and international student post-arrival orientation.

•Determine and communicate tuition fees or tuition fee equivalents for study abroad courses.

•Communicate fees to be charged to students’ accounts to Financial Services.

•Communicate Full Estimated Cost of Participation (outbound), Cost of Attendance (inbound) to prospective and current participants/students and Financial Aid advisors, and with other constituents as allowed by FERPA.

•Calculate travel deviation fees, late fees and program withdrawal penalties and communicate these to prospective and current participants/students and Financial Aid advisors, and to other constituents as allowed by FERPA.

•Respond to student, vendor, provider and agency inquiries regarding account status, future and past-due financial obligations, payment methods, and credits.  Respond to other constituents as allowed by FERPA.

•Respond to public (e.g. open records request) and internal (e.g. audit) requests for documentation.

 

Backup

•Answers phone calls and assists with walk-ins when the Front-line Advisor and Study Abroad/Away Coordinator are out of the office or assisting other clients.

Qualifications  
Required: •Demonstrated ability to analyze and manipulate large amounts of financial data, including control, monitoring and assignment of costs in a project-oriented office
•Ability to design and use complex budgeting tools
•Ability to collaborate
•Ability to manage 80-100 jobs simultaneously
•Strong computer skills; proficiency in Excel for financial purposes
•Compliance-focused
•Detail-driven
•Excellent written and oral communication skills to communicate to a wide variety of people, including non-native speakers of English and people from outside the U.S. who are unfamiliar with U.S. business and financial practices.
Preferred: •Bachelor’s degree
•Experience in group travel management accounting.
•Experience with procurement.
To Apply:

Applicants must submit the following documents using the online application:

Cover Letter and Resume addressing all required qualifications; unofficial transcripts from the last school attended; 3 references.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Friday, June 26, 2020, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO’s Police Department, at (920) 424-1212 for a paper copy.

 

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us

recruitment@uwosh.edu
920-424-1166

Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or afaction@uwosh.edu.