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University Compliance Coordinator

Apply now Job no: 497564
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Working Title: University Compliance Coordinator
Official Title: Administrative Program Specialist
Employment Class: Non-Instructional Academic Staff
FTE: 1.0
Compensation: $49,300 to $60,000
Terms of Employment: Annual, Fixed-Term Renewable
Position Summary: The University Compliance Coordinator will be responsible for primarily administering and coordinating efforts around Clery Compliance. This position will serve as an expert for Clery and resource for other compliance-related questions. As institutional priorities change, this position would assist in prioritizing compliance obligations, analyzing compliance data, and coordinating compliance committees and educational presentations. This position will also assist the Director of Sponsored Programs and Risk and Safety with developing and implementing an Enterprise Risk Management program for the University which encompasses Clery and compliance for the Institution. The University Compliance Coordinator must embrace a changing environment in higher education and promote a culture of integrity and awareness of risk and opportunity.

Clery Coordinator (65%)

1. Coordinates the UW Oshkosh Clery Act Compliance Program and develops, implements, maintains and regularly reviews policies and procedures to facilitate basic institutional compliance with the Clery Act, HEA fire safety requirements, and the Drug-Free Schools and Communities Act.

2. Coordinates and publishes biannual EDGAR Part 86 report.

3. Identifies and maintains the list of institutional "campus security authorities" (CSAs), as that term is defined under the Clery Act.

4. Provides training on Clery Act requirements to CSAs and institutional stakeholders and maintains accurate records of, and presentations on, security awareness and crime prevention programs.

5. Compiles data and other information from various campus CSAs and law enforcement agencies for analysis and inclusion in various Clery required public disclosures and prepares, publishes, and distributes the Annual Security Report and Annual Fire Safety Report.

6. Submits annual crime statistics to the United States Department of Education and collaborates with UWO Police Department regarding issuance of "timely warnings" and "emergency notifications"; proper classification of crimes, and compliance with other Clery Act Requirements.

7. Collaborates with the UWO Planning and Construction Department and others to maintain an accurate list UWO's "Clery Act geography."

8. Oversight of overnight stays and domestic travel by employees and students.

9. Administers the Clery Compliance Committee meetings, trainings, and discussions associated with changes to and information contained within the Annual Security and Fire Safety Report and attends the Clery Compliance Steering Committee and facilitates related items such as setting the agenda.

10. Stays informed of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions.


University Compliance Obligations (20%)

1. Maintains and updates University compliance matrix.

2. Creates and delivers educational materials and training to target populations and entities

3. Collects, compiles and organizes reports for a defined compliance program and communicates data to internal and external stakeholders when appropriate

4. Issues compliance notifications and provide education and resources to inquiring entities.

5. Assists with the creation and the maintenance of manuals, communication matrials, and other compliance materials in accordance with established laws and regulations

6. Audits and serves as a subject matter expert and point of contact to potentially affected units, and affiliated organizations ensuring appropriate notices are issued relating to compliance

7. Collaborates with other institutional compliance subject matter experts to review procedures and make change recommendations to leadership

8. Coordinate with various departments to review compliance obligations and to ensure the maintenance of compliance reporting and documentation.

9. Understand laws and regulations needed to ensure the institution maintains in good standing with its accreditation body.

10. Improving and/or developing high-risk compliance programming (i.e. export control, safety, sponsored programs, etc..)


Enterprise Risk Management (10%)

1. Coordinate and administer risk surveys

2. Assemble and prioritize results of the risk surveys into a risk inventory

3. Organize ERM Committee meetings including agendas, scheduling, and gathering action items.

4. Collaborate with Information Technology to develop and administer a software platform for risk inventory data.


Other Duties as Assigned (5%)

Required: 1. Bachelor Degree in a related field
2. Knowledge of assessing compliance obligations in an academic, research, or another complex compliance environment
3. Strong project management skills including writing, research, organization, and prioritization abilities
4. Logical and analytical thinking
5. Analytical skills to assess data and evaluate compliance obligations
6. Competency in Microsoft Office, Adobe Acrobat
7. Demonstrated ability to work with a wide variety of individuals from diverse backgrounds and perspectives
8. Excellent written and oral communication skills.
Preferred: 1. Master Degree in a related field
2. Three years or more experience working with a college or university
3. Familiarity with Clery Act and ability to understand how the act interrelates to other education laws such as Title IX
4. Knowledge of federal, state, higher education compliance obligations
5. Experience working with Microsoft Office 365, People Soft, and Maxient software
6. Facilitation experience with diverse groups
7. Conflict management
8. Innovation and creativity to problem solve and think outside of the box
To Apply:

Applicants must submit the following documents using the online application:

Cover Letter


Contact information for 3 Professional References

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by February 4, 2020, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO’s Police Department, at (920) 424-1212 for a paper copy.



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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or