Clery Coordinator (65%)
1. Coordinates the UW Oshkosh Clery Act Compliance Program and develops, implements, maintains and regularly reviews policies and procedures to facilitate basic institutional compliance with the Clery Act, HEA fire safety requirements, and the Drug-Free Schools and Communities Act.
2. Coordinates and publishes biannual EDGAR Part 86 report.
3. Identifies and maintains the list of institutional "campus security authorities" (CSAs), as that term is defined under the Clery Act.
4. Provides training on Clery Act requirements to CSAs and institutional stakeholders and maintains accurate records of, and presentations on, security awareness and crime prevention programs.
5. Compiles data and other information from various campus CSAs and law enforcement agencies for analysis and inclusion in various Clery required public disclosures and prepares, publishes, and distributes the Annual Security Report and Annual Fire Safety Report.
6. Submits annual crime statistics to the United States Department of Education and collaborates with UWO Police Department regarding issuance of "timely warnings" and "emergency notifications"; proper classification of crimes, and compliance with other Clery Act Requirements.
7. Collaborates with the UWO Planning and Construction Department and others to maintain an accurate list UWO's "Clery Act geography."
8. Oversight of overnight stays and domestic travel by employees and students.
9. Administers the Clery Compliance Committee meetings, trainings, and discussions associated with changes to and information contained within the Annual Security and Fire Safety Report and attends the Clery Compliance Steering Committee and facilitates related items such as setting the agenda.
10. Stays informed of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions.
University Compliance Obligations (20%)
1. Maintains and updates University compliance matrix.
2. Creates and delivers educational materials and training to target populations and entities
3. Collects, compiles and organizes reports for a defined compliance program and communicates data to internal and external stakeholders when appropriate
4. Issues compliance notifications and provide education and resources to inquiring entities.
5. Assists with the creation and the maintenance of manuals, communication matrials, and other compliance materials in accordance with established laws and regulations
6. Audits and serves as a subject matter expert and point of contact to potentially affected units, and affiliated organizations ensuring appropriate notices are issued relating to compliance
7. Collaborates with other institutional compliance subject matter experts to review procedures and make change recommendations to leadership
8. Coordinate with various departments to review compliance obligations and to ensure the maintenance of compliance reporting and documentation.
9. Understand laws and regulations needed to ensure the institution maintains in good standing with its accreditation body.
10. Improving and/or developing high-risk compliance programming (i.e. export control, safety, sponsored programs, etc..)
Enterprise Risk Management (10%)
1. Coordinate and administer risk surveys
2. Assemble and prioritize results of the risk surveys into a risk inventory
3. Organize ERM Committee meetings including agendas, scheduling, and gathering action items.
4. Collaborate with Information Technology to develop and administer a software platform for risk inventory data.
Other Duties as Assigned (5%)