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ADVANCE Research Program Coordinator

Apply now Job no: 501200
Work type: Full-time
Location: Oshkosh Campus, Oshkosh and Fox Cities Campuses
Categories: Non-Instructional Academic Staff

Official Title: Research Program Coordinator
Business Title: ADVANCE Research Program Coordinator
Employment Class: Academic Staff
FTE: 1.0
Compensation: $50,000 - $60,000
FLSA Status: Exempt
Terms of Employment: Annual, fixed-term terminal
Position Summary:

This full-time position will collaborate with the Principal Investigator (PI) and Co-PIs to support and guide the successful coordination, and execution of the ADVANCE UWO grant funded by the National Science Foundation’s (NSF) ADVANCE program. The NSF ADVANCE program provides grants to enhance the systemic factors that support equity and inclusion and to mitigate the systemic factors that create inequities in the academic profession and workplaces. The ADVANCE UWO project is broken down into three phases:  

  • Phase 1: Building Capacity for Change across the Three Campuses  

  • Phase 2: Faculty and Staff Training 

  • Phase 3: Policy and Procedure Change  

The Research Program Coordinator will work closely with the PI, Co-PIs, external evaluator, ADVANCE program assistant, Internal Steering Committee, and External Advisory Committee to plan and coordinate the administrative, operational, and outreach activities related to the ADVANCE UWO research project, which may be both collaborative and independent. The coordinator may also at some points serve as a subject matter expert in representing the ADVANCE UWO grant. 

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

  • Coordinates the daily activities and contracts related to the ADVANCE UWO research grant 

  • Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information  

  • Plans, develops, and implements processes and protocols to support research aims  

  • Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives  

  • Monitors program budget(s) and approves unit expenditures  

  • Develops policies, procedures, and institutional agreements on behalf of the program 

  • Commitment to diversity, equity, and inclusion
  • Prior experience coordinating short- and long-term projects or programs
  • Proficient in the use of Microsoft Office and common desktop/web applications
  • Ability to work independently and as part of a team
  • Bachelor's Degree
  • Experience working in higher education or other complex management/governance environments
  • Experience coordinating externally funded grants or projects
  • Experience with data collection and analysis, which could include survey data, policies, procedures, and/or report recommendations
  • Master’s Degree or PhD
To Apply:

Applicants must submit the following documents using the online application:

  • Resume
  • Cover Letter
  • Contact information for three professional references

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by July 18, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or