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Writing Center Program Specialist

Apply now Job no: 498462
Work type: Full-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: Writing Center Program Specialist 
Official Title: University Services Associate 2 
Employment Class: University Staff
FTE: 1.0
Compensation: $17.00
FLSA Status: Non-Exempt
Terms of Employment: Continuous
Position Summary: This position reports to and provides full-time administrative support to the director of the Writing Center. This position collaborates with the director to execute the daily operation of the Writing Center, including devising schedules; maintaining the department website and online schedule; and helping to oversee writing coaches’ work in daily operations, particularly when the director (whose administrative appointment is half time) is not immediately available. This position also collaborates with the director to manage and report on the department’s budget, tracking across multiple funding lines. The position requires excellent communication skills, the ability to work effectively with a broad range of people, the ability to manage multiple tasks simultaneously and quickly adapt to change, and commitment to support the Writing Center’s mission of student growth and learning for all students.
Responsibilities

• 40% • Daily Office Management, including supporting daily tasks of student employees (writing coaches)

• 30% • Data Management (e.g., student information, program data, budget)

• 25% • Internal and External Communication Management

• 5% • Budget Tracking and Reporting

Qualifications  
Required:

• Ability to manage complex issues, effectively organize work to meet multiple deadlines, and maintain attention to detail.

• Advanced knowledge of word processing, spreadsheet, and presentation software such as Word, Excel, Access, and PowerPoint.

• Demonstrated ability to learn and apply new software applications to optimize efficiency.

• Ability to exhibit initiative and independent judgment, with supervision only as needed in conjunction with tasks and projects.

• Strong decision-making, prioritizing and problem-solving skills.

• Clear, professional, and effective written and oral communication skills, with attention to sensitivity and concision.

• Organizational skills related to records management, collection and interpretation of data, and scheduling.

• Strong quantitative ability to analyze data and forecast needs.

• Ability to interpret and apply procedures and policies by applying appropriate administrative processes.

• Demonstrated ability to create and maintain a positive work environment.

• Demonstrated commitment to equity, diversity, and inclusion.

Preferred:

• Knowledge of financial accounting systems, such as WISER.

• Knowledge of web-based systems, such as Outlook, Google Docs, etc.

• Knowledge of complex, interactive information systems such as PeopleSoft Student Information system, especially in line with the functions of Student Records, Reporting, and Course Scheduling.

• Proficiency with basic web content management systems, such as WordPress.

• Knowledge of human resource database applications, such as PeopleSoft, HRS.

• Knowledge of survey software, such as Qualtrics, and basic statistical analytics within Qualtrics or using another statistical software application, such as Excel.

• Knowledge of as well as ability to interpret and apply procedures and policies related to academic and administrative processes in the University, College and Departmental settings.

To Apply:

Applicants must submit the following documents using the online application:

• Résumé

• Cover letter describing interest, qualifications, and how position fits with professional goals

• List of three professional references with contact information

 

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Tuesday, June 29, 2021, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

 

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us

recruitment@uwosh.edu
920-424-1166

Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or afaction@uwosh.edu.