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Inventory Control Coordinator

Apply now Job no: 498186
Work type: Full-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: Inventory Control Coordinator
Official Title: Inventory Control Coordinator
Employment Class: University Staff
FTE: 1.0
Compensation: $15 per hour
FLSA Status: Non-exempt
Terms of Employment: Continuous, 12-month annual
Position Summary: Under general supervision of the Director, determines inventory levels, places orders and determine selling price for materials for resale in the General Merchandise Department to include all supply, electronic and gift items. Inspect and receive all materials for resale into the POS system, making any necessary pricing adjustments and shelving merchandise. Maintains appropriate inventory levels and replenish as needed based on seasonal needs. Work with vendors to purchase new products and staying up to date on industry trends. Train and direct student employees as needed. Perform other duties assigned by the Director.

50% Inventory Control and Purchasing

1. Establish proper stock level needs for General Merchandise based on rate of sale, ability to return, time in semester and shelf life.

2. Coordinate physical periodic, special and perpetual inventory needs of General Merchandise.

3. Estimate stock level needs and determine proper quantities for re-orders.

4. Act as primary contact with vendors to order General Merchandise supplies, electronics and giftware. Purchase/Order general merchandise supplies, electronics and giftware for resale. If product available from multiple vendors solicit most competitive price & select vendor to make purchase through based on price, minimum order quantity, shipping charges and reliability of delivery.

5. Act as primary contact with professors across campus to fulfill any general merchandise requests for required course items. Contact vendors and place orders for any of these items.

6. Place orders with vendors as necessary via phone or on-line ordering.

7. Determine appropriate shipping method and schedule delivery of items.

8. Utilize a just-in-time inventory system whenever possible.

 9. Determine selling price of merchandise based on established pricing guidelines.

10. Research and evaluate new products that should be brought into the General Merchandise department.

11. Work directly with vendors to get credit or properly destroy damaged goods.

12. Determine usability of surplus items relating to the General Merchandise department (i.e., racks, displays, pricing guns, etc.)  


20% Receive Material for Resale in the General Merchandise Department

1. Unload boxes from trucks, using appropriate warehouse equipment (i.e. flatbeds, hand trucks, lifts) and bring shipments from loading dock to receiving department.

2. Receive & distribute shipments delivered to store from various carriers (e.g. UPS, USPS, FedEx) to proper departments within the Bookstore.

3. Receive, inspect and accept all incoming General Merchandise.

4. Accepts or rejects items received for resale (i.e. Damaged, defective, or non-ordered merchandise).

5. Audit invoice/packing slip for accuracy and match with receiving reports.

6. Organize inventory floor plan and arrange for proper storage of overstock items not going directly on store floor.

7. Fill General Merchandise orders for shipment across campus and any orders to be shipped to customers.

8. Contact vendors to arrange returning and/or replacement of damaged or missing merchandise.

9. File claims for lost or damaged shipments and notify manager of shipment errors.

10. Prepare forms for return of damaged or lost merchandise. Ensure accuracy of these forms. Pack boxes and store in appropriate area until returned or picked up by vendor.

11. Determine carrier and method of returning of General Merchandise using a computerized carrier management system and have a shipping tag generated. Research shipping costs & time tables, obtain price quotes and select vendor to use as carrier to return.


20% Manage Computerized Inventory Database Information for the General Merchandise Department Within the BOOKLOG Computer System

1. Utilize automated inventory BOOKLOG database system.

2. Utilize data bases to check current information and correct all misinformation of receiving data by use of the BOOKLOG database computer system.

3. Update prices in computerized BOOKLOG system.

4. Determine when appropriate mark-up/mark-downs are necessary.

5. Determine which merchandise will be priced with computerized pricing tags. Generate as necessary.

6. Determine which merchandise will be ticketed with security tags.

7. Maintain and assure accuracy of entire retail pricing in the category sub-system of the BOOKLOG system for the General Merchandise department.

8. Enter & update price lists as necessary. Enter price changes in computer and generate new bar codes prices as necessary. Download this inventory information into BOOKLOG database system.

9. Change prices of product currently in inventory as necessary.

10. Responsible for accuracy of inventory and pricing.

11. Generates distribution reports of detailed receiving information by means of the BOOKLOG computer system or manual methods for manager and the accounting department as necessary.


5% Supervising Personnel & Customer Service

1. Oversee and direct work for LTE and student employees working in the General Merchandise department on a daily basis.

2. Instruct and guide LTE and student employees in the proper method of receiving and returning material for resale on the BOOKLOG system.

3. Work directly with customers to resolve any General merchandise needs.


5% Additional Responsibilities

1. Secure receiving area. Responsible for meeting with delivery person. Determine who is authorized to be in the receiving area and directing inappropriate personnel to proper location.

2. Attend appropriate tradeshows and educational sessions as determined by Director.

3. Maintain adequate stock of supplies needed for receiving.

4. Keep receiving area clean and organized.

5. Perform other duties as assigned.

Required: High School diploma or equivalent
Retail/Customer Service experience (2 years minimum)
Inventory control experience (1 year minimum)
Experience working with Booklog point of sale system (1 year minimum)
Demonstrated commitment to diversity, equity, and inclusion
Computer knowledge including: Microsoft Office
Excellent organizational skills
Proficient communication skills: oral and written
Preferred: Bachelor's Degree
Experience working in a college bookstore
To Apply:

Applicants must submit the following documents using the online application:


Cover letter, resume, three references

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by March 9, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or