Support Undergraduate Admission, Enrollment Processes, and Scholarships (35%)
A. Process Student Admissions to the College of Business.
1. Filter pending applicants from PeopleSoft student group.
2. Create new spreadsheet for applicants.
3. Update applicant database with information from applications.
4. Investigate admission problems and find solutions with the UGPD and/or Associate Dean.
5. Review students’ admission eligibility.
6. Prepare application materials for the UGPD, Associate Dean, and faculty for review as needed.
7. Meet with admission appeal committee to review appeal eligible students, determine improvements in admission process, and implement changes.
8. Send student admission or rejection emails and document in students’ electronic record.
9. Notify Registrar’s Office staff of applicants' status.
10. Update appropriate online platforms with student information.
B. Assist with management of undergraduate College of Business scholarships.
1. Work with the scholarship staff to ensure accurate execution of the scholarship process.
2. Make updates to online scholarship portal.
3. Communicate scholarship timeline to key stakeholders such as students, faculty, scholarship reviewers, employers, alumni, donors, etc.
4. Serve as the point of contact for scholarship questions.
5. Create and process disbursement forms.
6. Serve as the main contact for the College of Business Honors and Awards ceremony (sending invitations, tracking attendees, collecting registration fees, etc.)
C. Assist in scheduling and class building process.
1. Build courses in PeopleSoft and make updates as needed.
2. Make room changes and schedule labs as needed.
D. Support the undergraduate waitlist process.
1. Send mass email to pre-business and business students each semester explaining the waitlist policy and how to respond to filled classes.
2. Provide guidance to students (walk-ins, phone calls, and e-mails) with inquiries related to the waitlist process.
3. Maintain waitlist database, monitor enrollments, and enroll students.
E. Add/drop students from classes after first day of class as requested.
1. Monitor, raise, or lower course registration limits per department policy.
F. Manage the student appeals process which include: late adds/drops, repeats, curriculum modifications, internal appeals, and re-entry from suspension.
1. Maintain appeals database and student files.
2. Forward appeals to the appropriate decision makers (Associate Dean, Department Chairs, UGPD, etc.) for review.
3. Send correspondence to students confirming appeal decisions, share appeal decisions with the Registrar’s Office (when necessary) and document appeal decisions in students’ files (electronic and physical).
4. Process Independent Study forms, Change of Evaluation forms, and Credit Overload forms and maintain files. Obtain necessary signatures and route paperwork accordingly.
Undergraduate Program Support (35%)
A. Serve as the undergraduate office primary point of contact.
1. Serve as a point of contact for individuals visiting College office for appointments, meetings, or inquiries; assist and direct them to appropriate offices as needed.
2. Answer telephones, take messages, route calls.
3. Make appointments and schedule meetings.
4. Assist with the supervision of student assistants.
5. Provide curriculum information to students.
B. Support the undergraduate program.
1. Conduct an ongoing review of College of Business website, ensuring integrity of content by updating and publishing program related web page.
2. Collaborate with the Undergraduate Programs Committee (UPC) chair to set meeting agendas, take meeting minutes, follow up on action items, post meeting minutes, post meeting agendas, etc.
3. Process, track, and communicate curriculum modification documents (Forms A, B & C) with the appropriate university units.
4. Maintain current listing and email list of the College of Business club presidents.
5. Update student email lists for business and pre-business students on the 15th of each month and after admission process completed.
6. Moderate and approve emails that use the College of Business student email lists.
7. Update the College of Business portion of Undergraduate Bulletin every two years.
8. Update the undergraduate planning worksheets as necessary in collaboration with academic advisors.
9. Function as vendor liaison for supplies, equipment, and software for UG office.
10. Reconcile undergraduate office budget using WISDM and Oracle.
Support Undergraduate Professional Development Program (15%)
A. Internship Requirement
1. Schedule appointments for students to meet with the internship coordinator and other staff that support the internship program.
2. Assist students with general questions about the requirement and internship postings.
3. Enroll students in internship and co-op classes. Put indicator on students’ accounts for co-ops.
4. Notify students via email about their internship enrollment.
B. College of Business College to Career Conference (C2C) event
1. Attend C2C committee planning meetings to assist with the development and implementation of the event.
2. Help manage event logistics.
3. Co-supervise student assistants in planning and marketing.
4. Keep record of employer payments and function as vendor liaison.
5. Reconcile payments using WISDM and Oracle.
Support College-Wide Activities (10%)
A. Provide back up for all College of Business support staff ensuring a friendly and cohesive team approach.
B. Assist with College of Business events such as Beta Gamma Sigma (BGS) and Undergraduate Honors & Awards Ceremony.
C. Provide support to university activities such as Career Fairs, Titan Takeoff, Academic Open House, and Preview Days.
Other duties as assigned by supervisor (5%)