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Administrative Manager

Apply now Job no: 500281
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Official Title: Administrative Manager
Business Title: Administrative Manager
Employment Class: Non Instructional Academic Staff
FTE: 1.0
Compensation: $41,200 - $51,200
FLSA Status: Exempt
Terms of Employment: One-Year fixed-term terminal appointment with potential for rehire
Position Summary:

This full-time position initiates, develops, and implements operational services that support the Whitburn Center for Governance and Policy Research to advance program goals and research objectives. The Whitburn Center conducts nonpartisan, practical, applied research focused on evaluating and improving governance, professional management, and public policy in Wisconsin and beyond. A primary role will include working with leadership to coordinate the "Modernizing the Local Government Workforce: A Next Generation Initiative" project funded by the University of Wisconsin - Madison Tommy G. Thompson Center on Public Leadership. Flexible work arrangements such as hybrid teleworking are available.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.


Job Responsibilities (50%)

  • Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
  • Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
  • Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
  • Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
  • Plans, implements, executes, and evaluates existing strategies and objectives and makes recommendations to unit leadership for program or function enhancement
  • May assist in the development and monitoring of the unit or program budget and approve unit expenditures
  • May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of employees

Related Duties (50%)

  • Schedules and secures resources for on-campus and online client, advisory board, alumni board, and staff meetings; events, such as Whitburn Wednesdays series; conferences; and travel.
  • Serves as a first point of contact for individuals and groups, primarily handling correspondence of the Whitburn Center email account, Whitburn Center list-serve, and related fee-for-service project requests.
  • Prepares various marketing and communication materials, including the Whitburn Center website and social media, in collaboration with University Marketing and Communications.
  • Sends, receives, copies, and distributes communications to entities, including but not limited to Human Resources, Financial Services, Facilities Management, Graduate Studies, and University Marketing and Communications.
  • Develops methods and organizational systems directed at the maintenance of records, specifically those related to finances, fee-for-service project requests, current and prospective clients, and grants.
  • Develops and monitors department budget, including managing financial transactions between UW Oshkosh and UW Oshkosh Foundation accounts, creating customer invoices using QuickBooks, managing purchasing through Shop UW+.
  • Assists with human resources functions, such as hiring and managing research fellows, guest speaker stipends, and other lump-sum employees; manages student employment, including eligibility, hiring forms, BP Logix, and acting as Back-up approver for student employee payroll.
  • Bachelor's Degree
  • Demonstrated commitment to diversity, equity, and inclusion
  • Strong planning and organization skills
  • Excellent communication skills
  • Ability to apply project management tools and techniques to meet project requirements
  • Experience managing mid-size and/or multiple smaller, complex projects
  • Strong computer and technology skills, including experience utilizing higher education software programs
  • Master's Degree or PhD
  • Experience working with university and external clients
  • Experience managing externally funded projects
To Apply:

Applicants must submit the following documents using the online application:

  • Resume
  • Cover Letter
  • Contact Information for Three Professional References

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Sunday, September 25th (11:59pm) are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or