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Stockroom Manager

Apply now Job no: 500149
Work type: Full-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: Stockroom Manager
Official Title: Administrative Assistant II
Employment Class: University Staff
FTE: 1.0
Compensation: Starting at $19.00/hour-based on the work experience of the individual hired. 
FLSA Status: Non-exempt
Terms of Employment: Continuous
Position Summary: UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

35% A. Management of Biology Stockroom
Al. Organize and maintain records of chemicals, supplies, materials and equipment. Ensure receipt and file current Material Safety Data Sheets (MSDS).
A2. Maintain inventory of current and future laboratory equipment.
A3. Monitor and reorder chemicals and expendable laboratory materials when stock is low.
A4. Keep records of expenditures for each course/laboratory taught. Prepare written report at conclusion of each academic year for department co-chairs.
A5. Maintain basic inventory of supplies, chemicals and growth media.
A6. Complete and submit required forms to the federal government for renewal of permits to purchase and issue alcohol.
A7. Dispense supplies, solutions, chemicals and equipment.

25% B. Management of Departmental Budget and Purchasing Functions for Laboratory Supplies and Equipment.
Bl. Consult with the department chair(s) regarding stockroom operations, inventory levels, supply needs and budget.
B2. Determine inventory levels and re-order supplies when necessary.
B3. Prepare purchase orders and associated paperwork for supplies and equipment.
B4 Maintain records of requisitions, purchase orders, invoices and billings. Expedite orders.
B5. Inspect all materials and equipment received for correctness, specifications and charges. Resolve discrepancies.
B6. Pick up and deliver supplies and live animals (fish) purchased from local vendors as needed.
B7. Prepare and arrange shipment of items for return to vendor.
B8. Arrange field trip transportation; contact bus company to set up departure/arrival schedules; prepare all necessary paperwork.
B9. Monitor and reconcile monthly budget printouts to determine appropriate charges. Take action to correct discrepancies.
B10. Meet periodically (at least monthly) with the chair(s) for the purpose of updating on-budget expenditure and status.

25% C. Oversight of Laboratory Preparation for Introductory Biology Labs
C1. Supervise Graduate Assistants who are hired to set-up labs
C2. Perform lab set-ups as needed to either assist or fill-in for Graduate Assistants
C3. Coordinate ordering of supplies and equipment for the introductory and other Biology labs to streamline purchasing and avoid duplicate orders

5% D. Responsibilities for Handling and Disposal of Hazardous Waste
Dl. Independently or, when needed, consult with Environmental Health & Safety Officer and ensure the proper handling, storage, removal and disposal of hazardous waste materials.
D2. Maintain appropriate inventory records for the handling of hazardous materials.

5% E Preventive Maintenance and Supply of Laboratory Equipment.
E1. Perform simple minor equipment lab equipment repairs and routine preventive maintenance on laboratory equipment.
E2. Coordinate repair of laboratory equipment with university personnel or for more specialized repairs coordinate repair with outside agencies.

5% F. Miscellaneous Duties
F1. Clean out cadaver tanks. Add alcohol solution for the preservation of cadavers.
F2. Notify Facilities Management of necessary building repairs; prepare work orders if required.
F3. Determine need for and schedule maintenance of the departmental van.
F4. Maintain greenhouse plant collection. This includes weekly watering, pest control, repotting, and trimming of plants, as well as arranging for any facilities work that is required in the greenhouses or headhouse.
F5. Other duties as assigned by chair(s).

Required: 1. Knowledge of Windows-based computer systems
2. Ability to work collaboratively with a variety of constituents
3. Experience with budgets, purchasing, and keeping financial records
4. Demonstrated commitment to equity, diversity, and inclusion
Preferred: 1. Educational attainment AAS degree
2. Background via education or experience in Biology and Chemistry
3. Familiarity with financial tracking software, such as WISER
To Apply:

Applicants must submit the following documents using the online application:

Cover Letter


Names and contact for 3 professional references


For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Friday, July 1 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or