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Unit Business Officer

Apply now Job no: 500144
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Official Title: Administrative Specialist
Business Title: Unit Business Officer
Employment Class: Academic Staff
FTE: 1.0
Compensation: $53,000 - $58,000
FLSA Status: Exempt
Terms of Employment: Annual,Fixed-term renewable
Position Summary:

Responsible for a variety of professional-level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Responsibilities

Unit Financial/Operational Management (40%)

  1. Implements and executes established policies and procedures and ensures compliance with all State of WI, UW System, UW Oshkosh, and divisional financial policies and procedures. for a designated work unit to adhere to unit objectives and to align with established strategies.
  2. Provide oversight and expertise for the following unit/department transactions as well as having approval authority in the various electronic workflow systems: Transaction Transfer Requests (TTR), Direct Pay Requests (DPR), Expense Reimbursements, and Payment to Individual Reports (PIR), Meal Requisitions, Speaker/Instruction Contracts, Vehicle reservations, Purchasing, including ordering supplies from Central Stores, Shop@UW, and Procurement Card (Pcard) purchases.
  3. Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  4. Reconcile the COEHS holding account and all transactions that flow through the NelNet system.
  5. Initiate requests to create, rename, and delete SFS departments as needed.
  6. Work with Student Financial Services to verify accuracy of student billing setup for programs and fees for all units within the assigned division or college.
  7. Collaborate with Foundation fiscal representative to maintain accuracy of financial information.
  8. Work with the associate dean, COEHS graduate coordinators and department chairs as well as central Financial Services/Budget office personnel to provide guidance regarding the fiscal viability of new cost recovery programs and cohorts. Ensure compliance with the approval process and current university and system policies.

 

Unit Budget Management (30%)

  1. Direct the planning and development of operating budgets for assigned units, in collaboration with the university budget office, Financial Services, various directors, deans, and/or Vice Chancellors of the unit; enter budgets into appropriate budget/HR system.
  2. Analyze, reconcile and consult with unit heads on status of all budgets within the assigned area including grant accounts.
  3. Assist in financial planning for the college.
  4. Collaborate with units in the development of budgets and projections for new programs.
  5. Manage and control unit expenditures in accordance with budgeted amounts, including travel, operational expenses, and services within set limits; evaluate, recommend and implement improvements in cost control practices.
  6. Audit financial transactions for accuracy and prepare correcting journal entries as needed.
  7. Compile and validate all budget transfers and submit to university budget office.
  8. Coordinate funding requests from all units, i.e. computer replacements, new proposals, in cooperation with the COEHS equipment team.
  9. Collaborate with Budget & Planning on the completion of UW System and university reports.
  10. Present and justify proposed budgets to examining and fund granting authorities to clarify reports and gain support for estimated budget needs.
  11. Work with Financial Services on direct retro requests to correct salary issues.
  12. Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  13. Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems.

 

Unit Human Resources Management (20%)

  1. Collaborate with the Office of Human Resources to verify UW System and UW Oshkosh personnel policies as well as state and federal regulations are being followed within the units.
  2. Work cooperatively with the Office of Human Resources to ensure HR processes and methods are efficient, compliant, and proactive.
  3. Coordinate with staff to initiate and complete as appropriate; Personnel Transaction Forms, Title Change Requests, Lump Sum and summer payment forms using BP Logix, Page Up, or any other current recruitment/payroll management programs.
  4. Facilitate all hiring within the unit.
  5. Confirm accuracy of payroll in WISDM; verify salary is correct and charged to appropriate accounts.

 

Miscellaneous Unit Responsibilities (10%)

  1. Compile various financial report requirements for units within the division or college.
  2. Other duties as assigned by the Dean, Director or Vice Chancellor.
  3. Other duties as assigned by the Associate Vice Chancellor of Administrative Services as well as the Budget Office.
  4. Serves on committees and attends meetings, representing the interests of the unit or program. Perform other service to the University as opportunities arise.

 

 
Qualifications  
Required:

Minimum 2 years of relevant experience.

• Demonstrated accounting/fiscal management experience.

• Detail-oriented with strong analytical skills and good judgement.

Excellent oral and written communication skills, professionalism and demonstrated ability to communicate with personnel from diverse backgrounds.

• Commitment to the highest standards of customer service and absolute discretion regarding confidential information.

• Ability to prioritize workload to meet the needs of multiple areas of responsibility.

• Proficient computer skills to prepare documentation, perform data entry and retrieval utilizing word processing and spreadsheet software, interactive database systems, and website maintenance.

• Demonstrated commitment to diversity, equity, and inclusion.

Preferred:

Bachelor’s degree, preferably in accounting, finance, human resources, or other business field.

• Budget and/or financial experience in higher education.

• Experience with WISER and PeopleSoft.

• Experience with Page Up, HRS, and BPLogix.

• Capacity to adapt to or create and implement processes or applications to fit changing needs.

To Apply:

Applicants must submit the following documents using the online application: Cover letter, resume, and contact information for three professional references

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by June 24, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

 

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us

recruitment@uwosh.edu
920-424-1166

Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or afaction@uwosh.edu.