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Pre-College Services Advising Specialist

Apply now Job no: 498845
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Official Title: Pre-College Services Advising Specialist
Business Title: Pre-College Services Specialist
Employment Class: Non-Instructional Academic Staff
FTE: 1.0
Compensation: $31,200 to $40,000
FLSA Status: Exempt
Terms of Employment: 12-month, annual, fixed-term terminal
Position Summary:

The position reports to the PreCollege Coordinator in the Campus Center for Equity and Diversity.  The position delivers and assists with planning pre-college program activities, strengthens partnerships, ensures adherence to policy, and assists with program administration to promote a stable and productive relationship between the university and community. May assist with tracking and managing a pre-college program budget.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.


The PreCollege Student Services Specialist will be expected to:

50% - Assist in program development, planning and office management

  • Identifies, promotes, and maintains external partnerships to support the pre-college program
  • Schedules, secures, and communicates logistics and resources in support of a pre-college program
  • Delivers pre-college program content and materials to community members
  • Researches, develops, and facilitates pre-college program content and materials
  • Develops and evaluates curriculum and programs and provides recommendations for improvement
  • Assist with monitoring of pre-college program budget spending
  • Serves as a main point of contact to students and provides information about educational options and academic requirements
  • Provides support in identifying appropriate fields of study, career options, or programs and refers students to appropriate resources
  • Leads the implementation of program policies and procedures through oversight of day-to-day activities for program staff and student and community volunteers
  • Collaborate with other UW Oshkosh offices to advance the precollege objectives set forth in the UW Oshkosh Diversity Plan and other campus strategic plans regarding precollege initiatives
  • Order and Maintain office and program supplies.

30% - Assist with recruitment/outreach

  • Assist the Coordinator with recruitment/outreach activities and programs to include community-based organizations and middle/high school visits throughout Wisconsin. 
  • Build relationships/partnerships with parents, school counselors, teachers, various community leaders and school administrators within schools that serve precollege students.
  • Attend DPI precollege fairs and other UW System PreCollege meetings.

15% - Assist in the coordination and production

  • Submit DPI attendance, verification and recruitment lists for reimbursement, including completion and submission of the final precollege report.
  • Assist in the submission of all precollege reports
  • Assist with research activities and completion of the DPI grants and other related grant writing activities to include projected budget costs.

5% - Coordinate the DPI Summer Food Grant

  • Attend the annual DPI Summer Food Service Program (SFSP) Grant training sessions and gather pertinent information for the preparation of the grant proposal.
  • Electronically submit the DPI Summer Food Grant proposal for the summer precollege programs.
  • Develop a file system to maintain and complete all verification required for internal and external audits.
  • Other duties as assigned.
  • Bachelor's Degree prior to tentative start date in early 2022
  • Prior experience working with a diverse middle and high school students
  • Excellent communication skills both oral and written
  • Proficient in Microsoft Office (Excel, Word, Access and PowerPoint)
  • Ability to work evenings and weekends, as needed
  • Ability to travel to recruitment events and operate a vehicle
  • Demonstrated commitment to diversity, equity, and inclusion
  • Ability to speak Spanish and/or Hmong.
  • Grant writing experience
  • Experience working with school administrators, counselors, parents, etc.
To Apply:

Applicants must submit the following documents using the online application: cover letter, resume, and 3 references.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by January 6, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or