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Academic Advising Assistant Director (Internal Search)

Apply now Job no: 498809
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Official Title: Academic Advising Assistant Director (Internal Search)
Business Title: Academic Advising Assistant Director (Internal Search)
Employment Class: Non-Instructional Academic Staff
FTE: 1.0
Compensation: $50,000-55,000
FLSA Status: Exempt
Terms of Employment: 12-Month, Annual, Fixed-Term Renewable
Position Summary:

Serves as a work unit leader on academic advising and related service delivery. Contributes to strategic initiatives, program, and personnel management, and strives to create a welcoming, equitable, and inclusive work environment.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Responsibilities

Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

Contributes to the conceptualization, development, and implementation of strategic initiatives to ensure alignment of strategy and operations

Receives, processes, and responds to academic inquiries according to established policies and procedures

Advises students and provides information about educational options and academic requirements. Identifies and assesses interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources

Develops and implements academic advising events such as workshops, panel discussions, and guest speakers

Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies

Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college

Manages one or more specific operational area(s) or functional area(s) or program(s) within the unit

Serves as a liaison to internal and external stakeholders to maintain campus partnerships

Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum

 Job tasks:

Leadership

  • Collaborate with the Director of Academic Advising and the advising staff in developing, implementing and improving administrative processes necessary for successful advising and developmental advising initiatives.
  • Provide supervision, support with advisor goal development, and conduct annual evaluation process.
  • Assume an active, positive role within the UARC to develop and implement cooperative and collaborative team approaches to workload issues.
  • Provide positive overall leadership within the Total Intake Model of advising
  • Serve as contributing member of UARC Leadership Team.
  • Create and ensure a supportive work environment to encourage high-quality advisor work and professional growth.

Program Management and Development

  • Overall program management of assigned area (TBD).
  • Facilitate development and implementation of college level group advising programs for both students and faculty.
  • Facilitate liaison relationship and assignment between advisors and academic department and faculty.
  • Represent and promote advising by fostering collaborative relationships with faculty and staff.
  • Communicate college decisions and curricular changes to advisors on team via email and regularly scheduled team meetings, as well as entire UARC staff as needed.
  • Coordinate advising for transfer students specific to College.

Advising

  • Advising load of 100-200 students, depending on FTE.
  • Provide expert and sensitive advising to undergraduate students individually and in groups.
  • Communicate and interpret University policies, which include regulations concerning credit overloads, late course adds and drops, course waivers and substitutions, curriculum modifications, general education requirements, degree, major and minor requirements and graduation requirements.
  • In collaboration with team members organize, update and maintain documents (e.g., forms, handbook, planning sheets) used by advisors in the course of performing their professional advising responsibilities.

Development and Training

  • Participate in ongoing professional advisor development activities.
  • Participate in training and development activities of student and professional advising staff and faculty advisors.

Other Related Responsibilities

  • Represent the Undergraduate Advising Resource Center at various College and University committees and events.
  • Work with the Registrar and Director to determine the need for additional course sections and offerings during peak registration periods and orientation.
  • Duties as assigned by the Director.

College Related

Assistant Director responsibilities related to CON, COB, & COEHS:

  • Serve as consultant on College curricular or undergraduate committees as needed.

Assistant Director responsibilities related to COLS:

  • Coordinate Letters & Science advising and relationships with departments and faculty, resulting in advisor/department liaisons and shared expertise of COLS curricular information.
Qualifications  
Required:
  • Demonstrated commitment to diversity, equity, and inclusion
  • Master’s Degree in higher education or related field.
  • Advising or counseling experience.
  • Presentation, teaching or training experience.
  • Demonstrated leadership within academic advising and/or higher education.
  • Effective organizational, interpersonal and communication skills.
  • Ability to work and communicate effectively with a diverse population of college students, faculty and administrators.
  • Ability to work well in a changing work environment with new responsibilities, including new technology
  • Commitment to delivery of high-quality academic advising.
  • Evidence of effective relationship-building and team-building skills
Preferred:
  • Supervisory experience
  • Online advising experience
  • Competency in Office 365 computer environment.
  • Competency with technology to support academic advising
  • Familiarity with academic policies and procedures in higher education.
  • Knowledge of student development theory.
To Apply:

Applicants must submit the following documents using the online application: cover letter, resume, leadership philosophy statement, and contact information for 3 references

This is an internal search that will only consider current UW Oshkosh employees.

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by December 1, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

 

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us

recruitment@uwosh.edu
920-424-1166

Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or afaction@uwosh.edu.