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Procurement Director

Apply now Job no: 497998
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Working Title: Procurement Director
Official Title: Director, Unspecified (7)
Employment Class: Limited 
FTE: 1.0
Compensation: $64,783 - $85,000
FLSA Status: Exempt
Terms of Employment: Limited
Position Summary: Reporting directly to the University’s Controller, the incumbent in this position is responsible for the overall leadership and direction of all UW - Oshkosh procurement functions including Purchasing, Procurement Card, and Asset Management Programs. This position holds delegation authority from the University of Wisconsin System Administration. The incumbent supervises two Purchasing Agents and several part-time student employees. The incumbent will also serve as back-up to other Division staff members as requested by the Controller during peak workload periods and staff members’ extended absences from the Division. The primary duties of this position require independent judgment and discretion. This position will interact with UW - Oshkosh institutional customers, state agency customers, and suppliers
Responsibilities

Purchasing and Procurement Card Programs (70%)

  • Provide primary oversight and direction for all purchasing activities of the university assuring all purchasing and printing is in conformance with the Wisconsin Department of Administration (DOA) polices and procures, Wisconsin Statutes, Administrative Code, the Uniform Commercial Code, UWSA Procurement, and university policies and procedures.
  • Obtain and maintain purchasing delegation authority from University of Wisconsin System Administration (UWSA).
  • Responsible for oversight of purchasing sub-delegation to Facilities, Planning, and Information technology management.
  • Be the liaison between the University, DOA, UWSA, and the vendor community on all procurement matters. Participate in UWSA Purchasing conferences and teleconferences.
  • Develop university procedures to perform and enforce state procurement policies related to competitive solicitations and negotiations and other procurement activity, and evaluate current processes and implement new processes and procedures to improve efficiencies of the purchasing process.
  • Review all procurement contracts, purchase orders, and other procurement related documents. Authorize purchase requisitions and supervise the preparation and issuance of purchase orders.
  • Oversee the procurement of university printing services.
  • Serve as the campus procurement expert and in that capacity communicate purchasing policies, procedures, and processes to the campus community.
  • Develop and implement processes for non-compliant procurement transaction activity.
  • Along with the Procurement Card Administraor, develop, maintain, and update procedures for issuance, use, and accountability of campus procurement cards.
  • Supervise Procurement Card Administrator and purchasing agent.
  • Review the reports generated by the staff member responsible for monitoring the spending of PCard holders, and resolve all discrepancies according to State and UW System guidelines.
  • Review the reports generated by the staff member responsible for maintaining the database for Pre-Audit and Purchasing, and resolve all cases of abuse, misuse and/or poor transaction recordkeeping, according to State and UW System guidelines.
  • Successfully complete other projects as assigned.
  • Provide adequate training, development, and supervision of individual(s) with delegated purchasing authority.
  • Develop and implement campus guidance for appropriate use of Shop@UW.

 

Asset Management Program (15%)

  • Maintain compliance of University capital equipment in accordance with applicable good business practices, the State requirements, Federal Management Circulars, and UWS policies and procedures.
  • Direct the development and implementation of policies and procedures related to entering information into the Capital Inventory database, including policy and procedure manual development, and placement of policy and procedures onto the Financial Services web site for access by all University faculty and staff.
  • Direct all other aspects of Capital Equipment management including disposal and transfer of equipment, accepting gift-in-kind capital equipment, acquisition of Federal Surplus Property, and the physical inventory of capital equipment as required by the State, Federal Management Circulars, and UWS policies and procedures.
  • Direct the preparation and reconciliation of the capital equipment portion of the University’s submission for the Annual UWS Financial Report, serving as the designated signature authority for Property Officer, UW Oshkosh, as granted by the UW Board of Regents.
  • Successfully complete other projects as assigned.

 

Division Operations (15%)

  • Direct recruitment of staff members in a timely manner as vacancies occur.
  • Provide training and expertise to staff members.
  • Conduct annual performance reviews, updating staff members’ position descriptions and leading staff members as they propose goals for the upcoming year.
  • Address performance issues in a timely manner.
  • Encourage staff members in their professional development.
  • Successfully complete other projects as assigned.
  • Attend approved job-related seminars, workshops, and/or professional growth conferences to update and augment expertise.
  • Seek opportunities for campus activities, committees, and organizations involvement in order to provide expertise to University faculty and staff.
  • Successfully complete other projects as assigned.
  • Prepare reports as necessary to satisfy all federal, state, UWSA, and university requirements.
  • Develop financial and special adhoc reports for management, campus personnel, UW System Administration, and others as requested.
  • Maintain proper and sufficient records of transactions, as defined in DOA policies and procedures
  • Assist the Controller with coordinating the preparation of campus reports as directed by UW System Administration annually for inclusion in the University of Wisconsin Annual Financial Report.
  • Assist in developing the institutional internal control plan and provide support for internal and external audits including the implementation of recommendations related to purchasing.
  • Assist in representing the university in audits conducted by UWSA, the Legislative Audit Bureau, or other external audit agencies.
  • Complete special projects and other duties as assigned by the Controller.
  • Perform management reviews in guidance with UWSA and UWO procedures.
  • Work closely with DOA, UWSA and UWSS to effectivly manage and implement policy and procedure
  • Identify and implement continuous improvement in the functions of the Procurement operation.
Qualifications  
Required:
  • Experience with general purchasing practices and internal controls within the purchasing operation.
  • Experience interpreting complex financial and administrative procedures and policies
  • Knowledge in and experience with supervising employees, both student and professional staff.
  • Working knowledge of Microsoft Office Suite, email, and Internet usage
  • Ability to organize, prioritize and multi-task to maintain timely completion of multiple projects from a variety of sources
  • Ability to identify and implement action independently
  • Ability to interact effectively with administrators, faculty, staff, students and colleagues, maintaining confidentiality and professionalism at all times
  • Experience with ERP systems and workflows
  • Demonstrated commitment to equity, diversity, and inclusion
Preferred:
  • Thorough knowledge of the financial and administrative procedures and policies of the University, UW System, State and Federal agencies
  • Experience in Microsoft Office Suite and financial computer applications such as PeopleSoft-Shared Financial System (PS-SFS), QuickBooks, and Wisconsin Data Mart (WISDM/WISER) for PeopleSoft Financials
To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, and contact information for three references 

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by October 29, 2020 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWOs Police Department, at (920) 424-1212 for a paper copy.

 

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us

recruitment@uwosh.edu
920-424-1166

Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or afaction@uwosh.edu.