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Shipping & Mail Associate

Apply now Job no: 497623
Work type: Full-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: Shipping & Mail Associate
Official Title: Shipping & Mail Associate
Employment Class: University Staff
FTE: 1.0
Compensation: $13.90 - $16.00
FLSA Status: Non-Exempt
Terms of Employment:


Position Summary: This position is split between the departments of Postal Services and Receiving/Delivery, and reports to the Manager of Postal & Document Services and Receiving/Delivery. This position is responsible for organizing, cleaning, and presorting all UW Oshkosh mailing lists for automation mailings, sorting and processing University mail, as well as, accepting FedEx and UPS Ground packages and various freight shipments, entering them into an internal tracking system, and serving as backup to make deliveries to University departments. Accuracy and attention to detail are paramount in this position. This position functions under general supervision, having greater independence of action, procedural control over assigned duties and the responsibility for problem solving decisions.

Postal Services Office Support

1. Perform all necessary list management procedures (import, merge/purge, duplicate detection, validation & certification, address correction, and output documentation) to prepare address databases for ink-jet processing.

2. Assist with customer concerns and questions about mailing procedures, costs, and regulations.

3. Teach and remind University employees of postal procedures and best practices. 4. Perform other duties as assigned.

Mailing Activities:

1. Sort USPS and intercampus mail to University mailstops.

2. Process outgoing mail, using best judgement in selecting carrier and rates, and/or honoring requested method of shipment.

3. Operate postage meter machines and scales.

4. Operate envelope inserting machine.

5. Set up and operate tabbing machine.

6. Assist with the sorting, bundling, and processing of outgoing Marketing mail.

7. Lift and transport mail that can weigh up to 70 lbs. 8. Generate end-off-day postage reports daily and maintain a computer log.

Receiving/Delivery Operation Support

1. Receive and sign for various packages at Receiving Dock from UPS, FedEx, Staples, SpeeDee, and other various couriers during morning hours.

2. Enter packages, freight, and Central Stores orders into internal tracking system. 3

. Serve as backup to ensure that all Campus Central Stores orders, freight shipments, and Ground packages are delivered quickly and accurately.

4. Serve as backup to ensure successful and timely delivery of all items for special activities/events.

5. Serve as backup to pick up Electronic Surplus from campus.

6. Serve as backup to monitor plastic film recycling bins around campus, and make regular trips to Festival Foods for recycling.

Miscellaneous Duties:

1. Serve as backup to maintain reports for postage used, packages received and delivered, and other benchmarking statistics.

2. Serve as backup entering incoming postage due and business reply charges accurately into accounting system daily and communicating with USPS concerning any errors found.

3. Serve as backup for set up and operating VideoJet address printer.

4. Serve as backup running mail routes.

5. Keep track of monies on meter machines and add funds when needed.

6. Perform other duties as assigned.

Required: -Customer service and effective communication skills, both orally and in writing, to interact with a diverse campus community, vendors and suppliers.
-Experience with computers and electronic file handling.
-Math skills to reconcile accounts and billing processes.
-Ability to, with or without accommodation, perform physical labor including heavy lifting, bending, stooping and other motions.
-Ability to, with or without accommodation, lift up to 50 lbs with assistance, repeatedly, and to transport up to 150 lbs with assistance.
-Ability to, with or without accommodation, remain in a stationary position for long periods of time.
-Ability to, with or without accommodation, move/traverse for long periods of time.
-Have, or be able to, obtain a valid WI driver’s license and be authorized by the State to drive a
University vehicle upon appointment.
Preferred: -Experience operating material handling equipment (e.g. inserter, tabber, hand truck, delivery vans) safely.
-Experience using a computerized mailing list processing software (e.g. SmartAddresser5) to enter, edit, retrieve and maintain data, generate reports, output files, and required USPS documentation.
-Experience with mailing practices and methods to include common carriers, rates, classifications, hazardous material restrictions and other USPS transportation regulations.
-Experience using Microsoft Office.
To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, and contact information for three references

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by March 8, 2020 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO’s Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or