Select Page

Grant Accountant

Apply now Job no: 497357
Work type: Full-time
Location: Oshkosh Campus
Categories: Non-Instructional Academic Staff

Working Title: Grant Accountant
Official Title: Associate Accountant
Employment Class: Non-instructional Academic Staff
FTE: 1.0
Compensation: $50,773
Terms of Employment: Annual, Fixed-term Renewable 
Position Summary:

The University of Wisconsin - Oshkosh is looking for you to join our financial services team.  Primary responsibilities for the incumbent include pre- and post-award professional support and administration of University-sponsored research, grants and contracts. The incumbent serves as primary liaison between faculty and the Office of Sponsored Programs (OSP) for management of funded grants; coordinates the functions between and among administrative and academic units across campus and the Financial Services Office to ensure appropriate management of funded grants and contracts; and implements University policies and procedures to ensure institutional compliance with granting agency regulations and policies.

The incumbent works with faculty and staff to ensure effective management of grant and contract awards, and to ensure compliance with Federal, State, UW System Board of Regents, and institutional policies as they relate to all phases of grants and contracts administration. The incumbent also provides direct assistance to faculty in the development and submission of competitive proposal budgets to Federal, corporate and private agencies.
The incumbent also performs monthly bank reconciliations and other general accounting functions

The incumbent reports to the Assistant Vice Chancellor for Finance and Administration/Controller. Standard work hours are 7:45 a.m.-4:30 p.m. (M-F)


External Support Development - work in coordination with our pre-award office to establish budgets and compliance

Regulatory Agency Reporting - submit reports on behalf of the PI's to outside agencies and address any concerns that arise.

Grants Management/Federal Cash Draws - request payments for externally supported activities

Representation of the University and Faculty/Staff to Granting Organizations

Division Support/University Collaboration/Professional Development


1. Bachelor’s degree from an accredited college or university in accounting or closely related field.
2. Minimum of three years of experience in related field.
3. Knowledge of Generally Accepted Accounting Principles (GAAP)
4. Knowledge of Generally Accepted Auditing Standards (GAAS)
5. Knowledge of State and Federal policies and procedures concerning grants administration, contracts/subcontracts, and cooperative agreements 6. Knowledge of financial reports and statements
7. Knowledge of complex automated financial systems
8. Strong skills in Microsoft Excel and Word
9. The ability to adapt to changing regulations and requirements.
10. Excellent oral and written communication skills, including judgment, professionalism and demonstrated ability to communicate with constituencies.
11. The ability to organize work to simultaneously control a variety of programs.
12. Demonstrated experience in effective and efficient analytical skills; ability to analyze data and interpret guidelines.
13. A demonstrated commitment to or experience with racially diverse populations.
14. Ability to maintain the highest level of confidentiality

Preferred: 1. Master’s in Business, Accounting, or Finance.
2. At least 5 years’ experience working in higher education, in a position of financial administration.
3. Certifications: Registered Financial Specialist (RFS), Certified Financial Specialist (CFS), Certified Public Accountant (CPA).
4. Knowledge of and experience with computer-based financial accounting management systems, including PeopleSoft Shared Financial System (PS-SFS), Wisconsin Data Mart for PeopleSoft Financials (WISDM), and online reporting systems such as those maintained by National Institutes of Health (NIH), National Science Foundation, Automated Standard Application for Payments (ASAP), the U.S. Department of
Education, the U.S. Geological Survey (USGS), and the Health Resources and Services Administration (HRSA)
5. Well-developed knowledge of UW Oshkosh and UW System Board of Regents policies and procedures concerning grants administration, contracts/subcontracts, and cooperative agreements
To Apply:

Applicants must submit the following documents using the online application:

Resume, cover letter, and contact information for three references.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by October 16, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO’s Police Department, at (920) 424-1212 for a paper copy.


Advertised: Central Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Work type



Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Contact Us


Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or