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Program Assistant - BSN@Home

Apply now Job no: 498319
Work type: Part-time
Location: Oshkosh Campus
Categories: University Staff

Working Title: BSN@Home Program Assistant
Official Title: University Services Program Associate
Employment Class: University Staff
FTE: 0.80
Compensation: $16.04 - $19.68
FLSA Status: Non-Exempt
Terms of Employment: Continuous
Position Summary:

This position reports to the Post Licensure Program Director.  The individual serves as program assistant for the BSN@Home and provides administrative support in the Dean’s office.  The individual has daily contact with university services staff, faculty, academic staff, students and administrators. An individual in this role must be self-motivated, highly organized, and have working knowledge of college and university policies and procedures. The individual must display professional communication skills, and function independently with moderate supervision. This position functions with a high level of confidentiality.

  1. BSN@Home – 65%

A1.       Provides administrative support to the Assistant Director for the BSN@Home program.

A2.       Works collaboratively with University offices to assure smooth processes for BSN@Home students.

A3.       Maintains program required student and preceptor records, annual reports and statewide data base records.

A4.       Assists with program marketing, recruitment, retention and graduation.

A5.       Maintains and monitors University, State Board of Nursing and accreditation deadlines for the
BSN@Home program.

A6.       Communicates with internal and external stakeholders, i.e. healthcare agencies, vendors etc.

A7.       Creates, distributes and collects student applications, ensure accuracy of online applications.

A8.       Schedules, coordinates and oversees admission process for BSN@Home students, including adding and dropping students as appropriate.

A9.       Correspond with students and background check agency to evaluate health records and criminal background checks of students.

A10.     Initiate and develop admission process reports through compilation of data.

A11.     Monitors and verifies transfer courses, notifies Assistant Director regarding deficiencies.

A12.     Monitor system to track all agency requirements and assist with agency representative interaction to assure agency requirements are met. 


  1. Administrative support – 35%

B1.       Maintains travel email account and provide instruction and maintenance to faculty and staff
regarding proper submission of travel expense requests (TERs)s.

B2.       Reviews and approves all departmental TERs.

B3.       Coordinates and assists in special events including Nightingale.

B4.       Assist with hiring student workers. Continue to train and supervise student workers

B5.       Supports monthly R&PD Committee, including minute taking, record keeping and meeting scheduling. Collect materials for research requests, doctoral requests, conference requests and publication bonus requests.

B6.       Supports Evaluation Committee meetings, including minute taking, record keeping and meeting scheduling.           

B7.       Assists with processing correspondence, i.e. compose letters, agendas, and interdepartmental correspondence.

B8.       Other duties as assigned by the Dean’s office, Program Directors, or Assistant Director(s).

B9.       Provide coverage in the main office when co-workers are absent.

  1. Minimum 2 years of relevant experience that will have prepared the applicant for the responsibilities for this position. GED, HSED, or HSed required.
  2. Detail-oriented with strong analytical skills and good judgement.
  3. Excellent oral and written communication skills, professionalism and demonstrated ability to communicate with personnel from diverse backgrounds.
  4. Commitment to the highest standards of customer service and absolute discretion regarding confidential information.
  5. Ability to prioritize workload to meet the needs of multiple areas of responsibility.
  6. Proficient computer skills to prepare documentation, perform data entry and retrieval utilizing word processing and spreadsheet software, interactive database systems, and website maintenance.
  7. Engage in all job ­related interactions with a courteous and professional attitude.
  8. Willingly collaborate/assist other staff when possible, work as a team member.
  9. Exhibit the ability to resolve problems in a professional manner.
  10. Bring a positive and optimistic attitude to the workplace.
  11. Maintain confidentiality at all times.
  12. Participate in professional development and training to become more effective and efficient in the position.
  13. Demonstrated commitment to diversity, equity, and inclusion.
  1. Associate Degree in a related field.
  2. Comprehensive understanding of the College of Nursing procedures
  3. High level proficiency with the university Student Information System
  4. Expert knowledge of CON/clinical agency health requirements, medical terminology, medical records, lab reports, HIPAA, CDC, OSHA, and clinical agency expectations for care givers, and Wisconsin’s Caregiver Law
To Apply:

Applicants must submit the following documents using the online application:

Cover Letter, Resume, and contact information for three references.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Monday, May 31, 2021, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO Police Department, at (920) 424-1212 for a paper copy.


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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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Reasonable Accommodations

The University of Wisconsin Oshkosh is committed to the full inclusion of all qualified individuals. As part of this commitment, UW Oshkosh will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources, Equal Opportunity, Equity & Affirmative Action, (920) 424-1166 or