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Immigration Compliance Coordinator

Apply now Job no: 496971
Work type: Full-time
Location: UW-Oshkosh
Categories: Non-Instructional Academic Staff

Working Title: Immigration Compliance Coordinator
Official Title: Associate Student Services Coordinator
Employment Class: Academic Staff
FTE: 1.0
Compensation: $36,790 - $41,947
Terms of Employment: Fixed-term Renewable
Position Summary: This position primarily performs all duties as required of a Designated School Official (DSO) for the F visa program and as an Alternate Responsible Officer (ARO) for the J visa program. The incumbent also coordinates application for visas for study abroad and maintains information for employers to encourage hiring of students on Curricular Practical Training (CPT) or Optional Practical Training (OPT). This position reports to the OIE Director, who serves as the UW Oshkosh PDSO, and requires some evening and weekend responsibilities.

45% Federal Regulations Compliance

    • Maintains an advanced level of expertise on US CIS Title 8 Code of Federal Regulations (8 CFR Part 214) and compliance requirements issued by related government bodies, including, for example, the Department of Homeland Security (DHS), United States Citizenship and Immigration Services (USCIS), Department of State (DOS), Social Security Administration (SSA), and Department of Motor Vehicles (DMV).
    • Proposes processes and policy language for development and implementation of strategies designed to ensure compliance by UWO and F- and J- visa holders with federal regulations and SEVP implementation requirements.
  • Completes J- program re-designation, F- program recertification and J- Exchange Program report.
    • Creates, maintains and retains documentation in compliance with federal regulations and UW Oshkosh records retention policies.
    • Serves as liaison to U.S. government agencies, other institutions, and other campus units on issues related to nonimmigrant status.
    • Develops and leads special topic workshops and joint programs for administrators, instructors, staff, and students to promote awareness of immigration regulations and increased understanding of the impact of immigration regulations on F- and J- visa holders.
    • Performs other current and future compliance-related duties as required by the federal government, Wisconsin, UW System, and UW Oshkosh.


45% Federal Regulations Advising

    • Pro-actively advises all prospective and current F- visa holders and J- (currently-approved categories and any categories approved in the future) visa holders on the visa application process; financial and academic issues related to nonimmigrant status, health insurance, travel, on-campus employment, CPT, OPT, academic training, tuition waivers, and other regulated issues and activities.
    • Maintains accurate and comprehensive information, forms and documents related to regulations and University policies and procedures on the OIE website to ensure access by visa holders who do not actively seek advice from the OIE.
    • Develops and delivers programs for F- and J- visa holders throughout the year to ensure understanding of, and increased compliance with, federal regulations.
    • Ensures that international students have access to the appropriate tax forms and to non-immigrant tax preparation seminars.


5% Foreign Visas

  • Researches and recommends appropriate visa status for outbound students, drafts visa application instructions, advises on visa application process, reviews visa application documentation when appropriate, and tracks visa applications when possible.


5% Other

  • Writes and maintains web-based information for prospective employers of F- and J- visa holders.
  • Collects and collaborates to process inbound visiting and exchange student applications to the OIE's Intensive English Program and into undergraduate or graduate courses.
  • Arranges airport pickup for degree and non-degree students on F & J visas and arriving through the National Student Exchange program.
  • Ensures position-related activities are aligned with UWO and OIE strategic plans.
    • Coordinates and/or assists in the coordination of special events and hosting guests.
    • Assists in the office response to emergencies.
    • Participates fully in OIE-sponsored study abroad/away fairs.
    • Prepares and submits annual Institute of International Education (IIE) Open Doors report.
    • Calculates Partial Tuition Waivers and communicates decisions to eligible students and Student Accounts; maintains data related to the dispersal of these funds.
    • Completes special projects/other duties as assigned.

Back up

    • Answers the OIE office phone (main line), physically staffs the front desk, and attends to urgent questions (walk-in, phone and email) when the Front Desk Advisor and Study Abroad/Away Coordinator are out of the office or busy with students.
    • Serves as back-up to the English Language Support Coordinator, except in the performance of tutoring and teaching, while the English Language Support Coordinator is on vacation, out sick, at extended meetings or training sessions or in relation to programming or events where multiple staff are necessary to meet demand.   
  • Bachelor's degree in a field related to immigration law or other relevant bachelor’s degree;
  • Ability to understand US CIS Code of Federal Regulations (8 CFR Part 214 & 22 CFR Part 62; additional regulations as relevant to the position);
  • Ability to make decisions and advise on regulations that impact visa holders and the University’s ability to fulfill federal mandates;
  • Ability to interact diplomatically with diverse groups and with non-native speakers of English at varying English proficiency levels in person, over the phone, via email or through other channels;
  • Ability to identify, interpret and present information, ideas, procedures and policy clearly and accurately in writing and verbally;
  • Personal experience crossing or bridging cultures over extended periods of time;
  • Ability to show empathy, care and concern;
  • Ability and initiative to address & solve complex issues both independently and through consultation;
  • Attention to detail;
  • Initiative and ability to work independently, efficiently and without close supervision;
  • Possession of an unexpired driver’s license, or ability to attain a driver’s license, and ability to drive for the university;
  • U.S. citizen or permanent resident, per federal regulations.
  • Demonstrated experience as a Designated School Official (DSO), Primary Designated School Official (PDSO), Alternative Responsible Officer (ARO), or Responsible Officer (RO);
  • Demonstrated experience advising university-age students on complex processes or compliance requirements;
  • Experience interpreting and/or implementing strategies for regulation or policy compliance;
  • Strong computer skills, including advanced proficiency in MS Office and the ability to identify opportunities to incorporate technology and to learn additional software to improve performance efficiencies;
  • Master's degree in a field related to immigration law or other relevant master’s degree.
To Apply:

Applicants must submit the following documents using the online application: 

cover letter, resume, and contact information for three references

UWO is committed to building a culturally diverse employee workforce and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by May 24, 2019, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.


Advertised: Central Daylight Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

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