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Human Resources Specialist

Apply now Job no: 496604
Work type: Full-time
Location: Oshkosh
Categories: Non-Instructional Academic Staff

Working Title: Human Resources Specialist
Official Title: Human Resources Specialist
Employment Class: Non-instructional Academic Staff 
FTE: 1.0
Compensation: Competitive
Terms of Employment: Fixed-term Renewable   
Position Summary: Under the direct supervision of the Associate Vice Chancellor of Human Resources with an indirect reportage to the Provost and Vice Chancellor, this position performs a variety of human resource related activities for UW Oshkosh’s Human Resources Office.
This position is responsible for conducting and preparing compensation studies such as FLSA reviews, market wage analysis, benchmarking, etc. This position must be knowledgeable on a wide variety of HR laws, policies and procedures covering employment including Wisconsin Statute, Administrative Code, UW System Personnel Guidelines, various UW Oshkosh policies and handbooks, as well as various federal and state employment laws. This position also manages the Renewal/Tenure, promotion, post-tenure review and performance management processes. This position will assist in investigations into complaints involving academic appointees, and provide feedback to management. Data reporting and analysis along with other miscellaneous Human Resources are also required. The position functions at a high level of independent judgement, superior written and verbal communication skills and ability to work under pressure to meet departmental demands.

Compensation - 30%
A1. Coordinate UW Oshkosh’s response to annual College and University Professional Associate (CUPA) Administrative Compensation Survey as well as other market surveys; collaborate with Office of Institutional Research and others as needed to complete the CUPA salary survey. Respond to other surveys and ad hoc requests for salary data as time permits.
A2. Provide consultation, assistance and interpretation concerning pay upon appointment, internal equity, establishment or maintenance of Extraordinary Salary Ranges, or Market Data.
A3. Provide consultation and interpretation of UWSA policies related to base adjustments, overloads, temporary increases, and the impacts on equity on campus.
A4. Participate as a member of Human Resources Titling and Compensation Committee.
A5. Participate and coordinate collection and aggregate data for use in salary surveys.
A6. Lead and/or assist in development and analysis of market studies for job families. Maintain market based compensation data for job families.
A7. Stay current on compensation trends in higher education and occupational areas.
A8. Partner with other UW Campuses on joint market studies as appropriate.
A9.Provide guidance on pay decisions and policy/guideline interpretations including creative solutions to specific compensation-related programs.
A10.Lead and manage the University Staff and Unclassified Pay Plan.

Policies and Procedures - 30%
B1. Serve as a resource to managers/supervisors and staff regarding faculty/staff policies and procedures to include college Bylaws.
B2. Collaborate with HR Colleagues (internal and external) on policy changes, implementation, recruitment, and campus initiatives related to employment structures; recommending and initiating policy development and revision when appropriate.
B3. Develop and communicate HR and University policies and procedures and collaborate with University governance groups as appropriate. Work closely with University Staff Council when necessary to update existing policies.
B4. Develop and implement policies and procedures that meet the human resource needs of the university and support the recruitment and retention of faculty and staff employees. Establish a comprehensive and strategic approach to the development of human resource polices including ongoing communications to employees and supervisors. Assure guidance and support is provided to employees and their shared governance groups in manner that minimizes conflicts in work place and promotes communication and enhanced performance.

Unclassified Renewal/Tenure, Promotion, Post-Tenure Review, Annual Title Change Process, Performance Management - 15%
C1. Manage the renewal /tenure, promotion, and post-tenure review processes and paperwork according to processes outlined in the Faculty and Academic Staff Handbook and timelines in the official UW Oshkosh Administrative Calendar.
C2. Manage the academic staff renewal and promotion processes and paperwork according to processes outlined in the Faculty and Academic Staff Handbook and timelines in the Official UW Oshkosh Administrative Calendar.
C3. Advise administrators and supervisors on the renewal process, including but not limited to, appropriate renewal cycles and period.
C4. Manage the academic staff performance evaluation process as outlined in the Faculty and Academic Staff Handbook and timelines in the official UW Oshkosh Administrative Calendar.
C5. Oversee the generation and accuracy of letters from the Provost and Vice Chancellor’s and Chancellor’s offices for each outlined above and update HRS.
C6. Provide leadership in the redesign, development, implementation and management of new performance evaluation system.
C7. Serve as a resource to managers/supervisors and staff on Employee Assistance programs and resources.
C8. Participate in the annual title change process for Instructional and Non-Instructional Academic Staff while continuing to evaluate the process and recommend changes if necessary.
C9. Advise administrators and supervisors of the title change process.

Data Reporting and analysis - 15%
D1. Review Board of Regents data analysis and report findings to the Associate Vice Chancellor of Human Resources.
D2. In collaboration with Finance and Administration and the Provost office, develop and administer complex compensation plans.
D3. In collaboration with Finance and Administration, work on reports using the CAT system; review and analyze data.
D4. Develop a database to store faculty data and oversee the development of reports related to faculty personnel information.

Miscellaneous - 10%
E1. Serve as backup to the recruitment team when needed.
E2. Provide consultation regarding off boarding of employees due to retirement, termination, resignation or transfer.
E3. Attend training sessions, conferences, and workshops to increase knowledge and skills in all areas of Human Resources.
E4. Participates in the development and implementation of human resource goals and objectives consistent with UW Oshkosh’s goals and objectives.
E5. Partner with Associate Vice Chancellor and Equal Opportunity, Equity and Affirmative Action in Title IX and other investigations related to claims of harassment and discrimination as needed.
E6. Administrative support to the Provost office for salary equity including completions of Temporary Base Adjustment requests for faculty and academic staff.
E7. Maintain/track overload and CAS payments for faculty; provide information to the Provost upon request.
E8. Additional duties as assigned by the Provost.

Required: 1. Bachelor’s degree in business, human resources, communications, or related field.
2. Effective oral and written communication skills to communicate and interact with a diverse community (eg. Internal customers: co-workers, staff; external customers: guests, the general public and governmental agencies) in person, through written correspondence and via email.
3. Ability to maintain confidentiality integral to human resources practices and use discretion in responding to confidential matters.
4. Ability to establish and maintain effective working relationships with a variety of internal and external contacts.
5. Knowledge of and experience working with interactive databases, such as the PeopleSoft and Human Resources System (HRS).
6. Ability to interpret complex policies such as the UW Oshkosh Faculty and Academic Staff Handbook and the UW System University Personnel Guidelines (e.g., renewal, title change).
7. Strong customer service experience and excellent interpersonal skills.
8. Intermediate knowledge of MS Office products, such as, Microsoft Word and Excel to create office spreadsheets, gather, and report data.
Preferred: 1. Master’s degree in business, public administration, human resources, or related field.
2. Experience in a Higher Education organization.
3. Experience with Human Resources administration in a complex environment.
To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, and contact information for 3 references 

UWO is committed to building a culturally diverse employee workforce and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by December 5, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Advertised: Central Standard Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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