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PreCollege Programs Coordinator

Apply now Job no: 496572
Work type: Full-time
Location: Oshkosh
Categories: Non-Instructional Academic Staff


Working Title: PreCollege Programs Coordinator
Official Title: Student Services Program Manager II
Employment Class: Non-Instructional Academic Staff
FTE: 1.0
Compensation: $48,500
Terms of Employment: Fixed-Term Renewable
Position Summary: The PreCollege Programs Coordinator position is responsible for all aspects of administration including planning, budgeting, staffing and implementing the precollege programs effectively. Additionally, the position is responsible for the development, submission, and implementation of the Wisconsin Department of Public Instruction (DPI) Grants, and the Wisconsin Department of Public Instruction (DPI) Summer Food Service Program (SFSP) Federal Grant. This position may occasionally be asked to work hours in excess of the normal operating hours (7:45 a.m. to 4:30 p.m., Monday – Friday).

25% Program Development and Planning

1.  Plan, coordinate, implement and evaluate the precollege academic programs during the summer to include the Arts in the Media (AIM), Exploring Science, Technology and Engineering Education Majors (ESTEEM), Social Activists for Equality (SAFE), Summer Mathematics and Reading Talent Scholars (SMARTS), Wisconsin Youth in Nursing (WYN) and Young Entrepreneurial Scholars (YES). 

2.  Create job descriptions/contracts, hiring procedures, training and evaluating summer instructors, residence hall assistants/tutors, and other employees and volunteers.

3.  Collaborate with other UW Oshkosh departments/programs, including College Deans to advance the precollege objectives set forth in the UW Oshkosh Inclusive Excellence Plan and other campus strategic plans regarding precollege initiatives.

4.  Plan and develop curriculum for all summer programs and activity schedules, program manuals, and end-of-year reports.

5.  Complete special projects and other duties as assigned by the SAS Director and/or the Associate Vice Chancellor.

6.  Collect and analyze pertinent data of precollege budgets, classes, and partnership for the annual Fiscal Reports to System.

20% Recruitment/Outreach

1.  Plan and coordinate recruitment/outreach activities and programs to include community-based organizations and middle/high school visits throughout Wisconsin.

2.  Build relationships/partnerships with parents, school counselors, teachers, various community leaders and school administrators within schools that serve potential precollege students.

3.  Develop and maintain linkages to communities and organizations outside campus that are helpful in recruiting, serving and supporting precollege programs.

4.  Collaborate with the Admissions Office with on-campus recruitment programs and activities.

15% Submit Detailed Budgets and Program Summaries

1.  Generate annual budget for the PreCollege Programs outlining the program costs to DPI.

2.  Complete and submit the DPI student surveys at the end of the program sessions to include summaries of evaluation measures such as pre-test and post-test data.

3.  Reconcile end of the program invoices for reimbursement from the Milwaukee Public Schools (MPS) TEAM GEAR UP, Wisconsin Institute for Certified Public Accountants and the UW Oshkosh College of Business. Develop visual aids for end-of-program statistics of summer participants to support program success and impact.

4.  Prepare summer budgets to include Spring Campus Visit, make/approve expenditures and reconcile accounts.

15% Manage the DPI Summer Food Service Program (SFSP) Grant (Federal)

1.  Attend the annual DPI Summer Food Service Program (SFSP) Grant training session and gather pertinent information for the preparation of the grant proposal application and meal reimbursement application for precollege participants.

2.  Electronically submit the DPI SFSP grant proposal application.

3.  Electronically submit the DPI SFSP meal reimbursement application at the end of sessions with the number of eligible (free or reduced lunch) students for all summer precollege programs.

4.  Develop a file system to maintain and complete all verification required for internal and external audits.

5.  Train residence hall staff in the administration of daily food intake by precollege participants that are consistent and in compliance with the DPI SFSP federal rules and regulations.

6.  Schedule site visits for the SFSP (i.e., observe meal intakes of students).

7.  Collect daily food monitor checklists from residence hall directors on a daily basis.

8.  Complete all required forms listed in the SFSP Training Manual.

10% Coordination and Production

1.  Submit DPI Certificate of Recruitment, Certificate of Attendance lists for reimbursement, including completion and submission of the final precollege report.

2.  Submit precollege report for the Chancellor’s Annual Report, Division Report, and the UW System Report.

3.  Submit precollege student data to the University of Wisconsin-Milwaukee, Quest Project. 

4.  Research and complete the DPI grants and other related grant writing activities to include projected budget costs.


10% Supervision

1.  Provide direct support to faculty/staff during summer program operations.

2.  Monitor classroom activities.

3.  Provide direct supervision and support to assistant coordinator and student assistants.

4.  Provide direct supervision to precollege program residence hall team leader/assistant team leader and summer residence hall staff.


2.5% Oversee Office Management Operations

1.  Maintenance of all office supplies, equipment, and inventory.

2.  Maintenance of file systems

3.  Billing reconciliations

2.5% Serve as Liaison

1.  Attend regularly scheduled meetings with the SAS Director and/or the Associate Vice Chancellor.

2.  Attend the Wisconsin Educational Opportunity Program (WEOP) annual precollege fair and other UW System PreCollege meetings as determined by the SAS Director.

  • Baccalaureate degree required in human services, sociology, communications or related discipline.
  • Experience working with multicultural and disadvantaged middle and high school students. Experience working in an academic setting working with diverse populations.
  • Effective communication skills (oral and written) is required along with knowledge of computer software programs and proven ability to work independently in a team-centered environment.
  • Proven time management skills, excellent organizational skills within an office setting, and ability to be innovative and creative to remain competitive for increase enrollment and to ensure future program funding.
  • Master's degree preferred in education or related discipline.
  • Experience in program management and grant writing.
  • Skillful in creating partnerships and collaboration with experience in organizing and developing outreach programs.
  • Ability to speak, write and understand Spanish and/or Hmong.
To Apply:

Applicants must submit the following documents using the online application:

1) Cover Letter

2) Resume

3) Transcripts - unofficial copies at the time of application are acceptable 

4) Names and contact information for 3 professional references

UWO is committed to building a culturally diverse employee workforce and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Monday, November 19, 2018, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Advertised: Central Daylight Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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