25% Program Development and Planning
1. Plan, coordinate, implement and evaluate the precollege academic programs during the summer to include the Arts in the Media (AIM), Exploring Science, Technology and Engineering Education Majors (ESTEEM), Social Activists for Equality (SAFE), Summer Mathematics and Reading Talent Scholars (SMARTS), Wisconsin Youth in Nursing (WYN) and Young Entrepreneurial Scholars (YES).
2. Create job descriptions/contracts, hiring procedures, training and evaluating summer instructors, residence hall assistants/tutors, and other employees and volunteers.
3. Collaborate with other UW Oshkosh departments/programs, including College Deans to advance the precollege objectives set forth in the UW Oshkosh Inclusive Excellence Plan and other campus strategic plans regarding precollege initiatives.
4. Plan and develop curriculum for all summer programs and activity schedules, program manuals, and end-of-year reports.
5. Complete special projects and other duties as assigned by the SAS Director and/or the Associate Vice Chancellor.
6. Collect and analyze pertinent data of precollege budgets, classes, and partnership for the annual Fiscal Reports to System.
1. Plan and coordinate recruitment/outreach activities and programs to include community-based organizations and middle/high school visits throughout Wisconsin.
2. Build relationships/partnerships with parents, school counselors, teachers, various community leaders and school administrators within schools that serve potential precollege students.
3. Develop and maintain linkages to communities and organizations outside campus that are helpful in recruiting, serving and supporting precollege programs.
4. Collaborate with the Admissions Office with on-campus recruitment programs and activities.
15% Submit Detailed Budgets and Program Summaries
1. Generate annual budget for the PreCollege Programs outlining the program costs to DPI.
2. Complete and submit the DPI student surveys at the end of the program sessions to include summaries of evaluation measures such as pre-test and post-test data.
3. Reconcile end of the program invoices for reimbursement from the Milwaukee Public Schools (MPS) TEAM GEAR UP, Wisconsin Institute for Certified Public Accountants and the UW Oshkosh College of Business. Develop visual aids for end-of-program statistics of summer participants to support program success and impact.
4. Prepare summer budgets to include Spring Campus Visit, make/approve expenditures and reconcile accounts.
15% Manage the DPI Summer Food Service Program (SFSP) Grant (Federal)
1. Attend the annual DPI Summer Food Service Program (SFSP) Grant training session and gather pertinent information for the preparation of the grant proposal application and meal reimbursement application for precollege participants.
2. Electronically submit the DPI SFSP grant proposal application.
3. Electronically submit the DPI SFSP meal reimbursement application at the end of sessions with the number of eligible (free or reduced lunch) students for all summer precollege programs.
4. Develop a file system to maintain and complete all verification required for internal and external audits.
5. Train residence hall staff in the administration of daily food intake by precollege participants that are consistent and in compliance with the DPI SFSP federal rules and regulations.
6. Schedule site visits for the SFSP (i.e., observe meal intakes of students).
7. Collect daily food monitor checklists from residence hall directors on a daily basis.
8. Complete all required forms listed in the SFSP Training Manual.
10% Coordination and Production
1. Submit DPI Certificate of Recruitment, Certificate of Attendance lists for reimbursement, including completion and submission of the final precollege report.
2. Submit precollege report for the Chancellor’s Annual Report, Division Report, and the UW System Report.
3. Submit precollege student data to the University of Wisconsin-Milwaukee, Quest Project.
4. Research and complete the DPI grants and other related grant writing activities to include projected budget costs.
1. Provide direct support to faculty/staff during summer program operations.
2. Monitor classroom activities.
3. Provide direct supervision and support to assistant coordinator and student assistants.
4. Provide direct supervision to precollege program residence hall team leader/assistant team leader and summer residence hall staff.
2.5% Oversee Office Management Operations
1. Maintenance of all office supplies, equipment, and inventory.
2. Maintenance of file systems
3. Billing reconciliations
2.5% Serve as Liaison
1. Attend regularly scheduled meetings with the SAS Director and/or the Associate Vice Chancellor.
2. Attend the Wisconsin Educational Opportunity Program (WEOP) annual precollege fair and other UW System PreCollege meetings as determined by the SAS Director.