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Academic Advisor

Apply now Job no: 496550
Work type: Part-time
Location: Oshkosh
Categories: Non-Instructional Academic Staff


Working Title: Academic Advisor
Official Title: Advisor
Employment Class: Academic Staff
FTE: 0.8
Compensation: $40,000 - $42,000
Terms of Employment: Fixed-Term Terminal
Position Summary:

Serve as the Academic Advisor to a caseload of approximately 50 students who are members of the UW Oshkosh Student Support Services STEM (SSS STEM) program. The SSS STEM program serves 120 UW Oshkosh students annually. SSS STEM students are first-generation college (parents have not earned a baccalaureate degree) students and/or students whose family income meets federally established guidelines. Students with a documented disability may also be served by the program. The goal of SSS STEM is to increase the college persistence and graduation rates of the students it serves. SSS STEM is one of the U.S. Department of Education funded TRIO programs.


The contract period is January 7, 2019 - August 31, 2020. The SSS STEM grant year runs from September 1 to August 31 annually. The position is dependent upon continued funding of the SSS STEM grant.


50%  Provide support for an assigned caseload of student participants in the areas of academic advising, life skills development, student success development, career planning, financial literacy, and financial aid and scholarship assistance. Encourage students to participate fully in the college experience including study abroad, internship opportunities and consideration of graduate school.

1. Assess student needs and develop an individualized student success plan. Monitor student progress employing developmental, proactive, and appreciative academic advising methods. 2. Monitor student grades, grade-point averages, and progress towards graduation. 3. Refer SSS STEM students to other service providers on campus such as the Center for Academic Resources, Financial Aid, Registrar, Student Accounts, Counseling Center, Reading/Study Center, Disability Services, Project Success, etc. 4. Maintain detailed and accurate records of student contacts. Assist in updating and maintaining student files as required by federal and institutional regulations.


25%  Assist in the development and implementation of project services under the direction of the program director and in collaboration with the other SSS/SSS STEM staff members.

1. Keep current with trends and knowledge in the fields of student success programs. 2. Employ best practices and success strategies in the design, implementation, and assessment of the SSS/SSS STEM program components. 3. In collaboration with SSS/SSS STEM colleagues, develop, provide overall direction to, and evaluate either the SSS/SSS STEM Learning Groups for first-year students or the Peer Mentoring program for second-year students. Assure seamless transition between the two components. Train and provide direction and guidance to student employees serving as Learning Group Leaders or Peer Mentors. Be present at Learning Group or Peer Mentor activities and events. 4. Create, implement, conduct, and assess academic workshops, activities, and events for SSS/SSS STEM students. * During the academic year, evening hours on a weekly basis may be required. Evening hours during the summer and weekend hours during both the academic year and summer on an occasional basis are required. 


10% Recruit eligible students into the program and obtain documentation to verify program eligibility.


5%  Advocate for first-generation and limited-income students.


5%  Communicate and collaborate with the campus community. Serve on campus committees and participate in campus events and activities.


5%  Perform other duties as assigned by the SSS/SSS STEM director.


* During the academic year, evening hours on a weekly basis may be required. Evening hours during the summer and weekend hours during both the academic year and summer on an occasional basis are required.

Required: 1. Bachelor’s degree in a STEM or Health Sciences field; a degree in education, counseling, or the social sciences is considered if the candidate has experience in the STEM or Health Sciences areas.
2. Professional experience working with students who are first-generation and/or who come from limited-income families. 
3. Demonstrated sensitivity to the needs and characteristics of a diverse population of students.
4. Professional experience employing developmental, proactive, and/or appreciative advising methods.
5. Demonstrated experience teaching student success techniques and self-advocacy to students.
6. Demonstrated ability to communicate and work effectively with students, faculty and staff.
7. Demonstrated computer literacy; proficiency with Microsoft Office.
Preferred: 1. Master’s degree in counseling, education, or a related discipline.
2. Demonstrated knowledge of and/or experience with Student Support Services and/or TRIO programs.
3. Demonstrated ability with designing, developing, implementing, conducting, and assessing educational programs.
4. Professional experience working with higher education programs.
To Apply:

Applicants must submit the following documents using the online application:

1) Cover Letter

2) Resume/CV

3) Philosophy of Advising - please attach a separate document containing this information

4) Transcripts - unofficial copies at the time of application are acceptable 

5) Names and contact information for 3 professional references

UWO is committed to building a culturally diverse employee workforce and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by midnight Monday, November 5, 2018, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.


Advertised: Central Daylight Time
Applications close:

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Equal Opportunity and Affirmative Action Employer

All candidates for employment are subject to a pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

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